Job Abstract

The Enterprise Strategy & Transformation team brings together various capabilities across the organization to lead a comprehensive strategic approach across insights, analytics, business planning, enterprise strategy, long-range innovation, transformation, One Planet. One Health and communications to drive our Company’s growth agenda. This team works across the entire organization including working closely with the C-suite to develop and deploy our strategies and a holistic transformation of the business.  

We are looking for an Executive Assistant to support our Chief Strategy & Transformation Officer and their Leadership Team. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a “get it done” attitude. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions in regard to planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

This position is hybrid and based in White Plains, NY.

Responsibilities:

• Provide Executive Assistance to Chief S&T Officer and their leadership team, including extensive internal and external calendaring, business travel, large-scale meetings, expenses and special projects.
• Manage demanding calendaring requests with limited oversight and including calendars of senior executives and C-suite.
• Manage the ES&T Leadership team meeting agenda & cadence with the expectations of staying informed, attending select meetings, taking notes and assisting with reminders and follow-up.
• Coordinate and oversee events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
• Coordinate complex travel and expense reporting using Concur, including the submission of expense reports after each trip or special event.
• Contribute to Powerpoint presentations as needed for key meetings such as Town Halls
• Maintain high standards of confidentiality and information security when given access to sensitive information.
• Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison
• Support team to coordinate budget preparation, and to monitor department budget spending status, if requested.
• Specific ES&T department duties are expected to be completed with minimal supervision, including, but not limited to, department mail, vendor setup and purchase order management, management of office supplies and space, and management of team files in OneDrive or Teams. Additional projects will be assigned as needed.
• Contribute to the excellent reputation of the company and ES&T department through professional, friendly and respectful interactions with all internal and external stakeholders.

• You will have an Associate’s Degree, preferred, and minimum 7 years relevant experience
• You will have experience supporting multiple Sr Executives
• You will have the ability to manage a high volume of work, competing priorities, multi-task, and be resourceful in finding answers with little information.
• Excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others.
• Big Picture thinking to anticipate and detect problems and opportunities related to the people and teams being supported.
• Speed and decisiveness to make the right moves in high-pressure situations.
• Experience in supporting multiple senior leaders simultaneously. Experience and comfort working with and supporting C-suite level is critical.
• Excellent communicator, both written and verbal, and confidence to share communications on behalf of the ES&T leadership
• Experience using Microsoft Teams is a plus. The ability to adapt to new collaboration and digital technology is a must.
• You will have strong skills using Microsoft Word, Excel, Powerpoint and Outlook
• You will have working knowledge of social media (Workplace).
• You will have knowledge of SAP, Concur and OneBuy as a plus.

The base compensation range for this position is $80,000 to $95,000 commensurate with experience. Danone North America additionally offers a performance-based bonus and has a strong benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Flexible Time Off, and Paid Parental Bonding Leave, among other benefit plan options. To give our employees flexibility, Danone is a hybrid work environment with opportunities to work both remotely and in office when desired.