Job Abstract

Job location: Cerritos, CA 90703
Shift: Monday – Friday
Hours: 7am-4pm
Office setting- onsite
Compensation: up to $27.00 hourly. (DOE)
Hiring: Administrative Assistant ( QuickBooks exp)
Type: Temp- Full time, with opportunity to be hired full time with Company. 
requirement: Bilingual ( spanish) 

Job Title: Administrative Assistant with QuickBooks Knowledge

Job Summary: We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant who possesses basic knowledge of QuickBooks software. In this role, you will provide administrative support and assist with financial tasks using QuickBooks under the guidance and supervision of experienced professionals. The ideal candidate is highly organized, a quick learner, and has excellent communication skills. If you are looking to kick-start your career in administration and gain hands-on experience with QuickBooks, this position is perfect for you.

Responsibilities:

• Assist in performing basic financial tasks using QuickBooks, such as data entry, invoice creation, and payment processing.
  

• Support the finance team in maintaining accurate and up-to-date financial records by entering data into QuickBooks and reconciling discrepancies.
  

• Help with accounts payable and receivable activities, including monitoring and following up on outstanding payments and invoices.
  

• Aid in preparing financial reports and documents, such as expense reports, purchase orders, and receipts.
  

• Provide general administrative support, including managing calendars, scheduling appointments, answering phone calls, and responding to inquiries.
  

• Assist in organizing and maintaining files, records, and documents in both physical and electronic formats.
  

• Collaborate with team members to facilitate efficient workflow and effective communication within the organization.
  

• Support office operations by managing supplies, ordering inventory, and ensuring the proper functioning of office equipment.
  

• Assist in coordinating travel arrangements and accommodations for staff members when necessary.
  

• Learn and apply company policies, procedures, and best practices to ensure compliance and maintain confidentiality.

Requirements:

• High school diploma or equivalent; additional education or training in business administration is a plus.
  

• Basic knowledge of QuickBooks software or a willingness to learn and become proficient in its use.
  

• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
  

• Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
  

• Proficiency in using common office software (e.g., Microsoft Office Suite, Google Workspace).
  

• Attention to detail and accuracy in data entry and financial record keeping.
  

• Ability to work independently and collaboratively as part of a team.
  

• Strong problem-solving skills and the ability to adapt to changing priorities.
  

• Professionalism, integrity, and a commitment to maintaining confidentiality.
  

• Prior experience in an administrative role or office environment is preferred but not required.

please click apply and submit resume.

You may also reach out to us once you have applied for immediate assistance or update on your application. Email, anac010@kellyservices.com
909-757-7431- DIRECT NUMBER

9448648