Job Abstract

Job Description: Reporting to the Director of Reporting, Data and Gift Analytics, the Manager, Gift Administration will be responsible for daily gift entry, receipting, and acknowledgment of gifts below $1,000. Processing daily gift batches in Raiser's Edge as well as preparing all gift batches for posting with the Business Office all essential. The Manager, Gift Administration will make full strategic use of Raiser's Edge, our division's comprehensive, integrated, relational database system. All production of gift receipts, acknowledgement notices and letters, posting control reports, and batch reports must be conducted in accordance with University Advancement's best practice policies. The Manager, Gift Administration will work to support and maintain data hygiene and integrity by correcting and updating records on an ongoing basis and ensuring accurate entry as new constituents (and/or data points) are added to the database. This will include address changes, contact detail updates, biographical information, death notifications, news, and new constituent entries.

Location: Glenside

Responsibilities:

• Entry of all charitable gifts and commitments to the appropriate constituent record, adding appeal codes and processing gifts to the codes, and that recording of all hard and soft credits and their applicable relationship manager credit. This will include commitment fulfillment schedules for multi-year commitments.
  
• Generates lists, gift reports (daily, weekly, and monthly) to create checks and balances for gift entry, follows policies that guide gift entry to ensure that the database effectively captures donor gift information and activity, including bio informational updates. Prepares monthly reconciliation of gift income for the UA Leadership and University Controller; prepares calendar year end and fiscal year end pledge reports; also prepares reports in advance of quarterly board meetings for Beaver College Foundation and Arcadia University.
  
• Prepares daily reconciliation of all commitments and cash receipts: i.e., checks, cash, realized bequests and bequest intentions, credit card charges, fully executed commitments, and the calculations of final gift value for gifts of appreciated securities for daily gift posting.
  
• Applies resource tools (Omatic products) to guide reconciliation from Give Campus and other supporting tools and resources.
  
• Supports the soliciting team to issue pledge reminders in advance of pledge payment due date to support collection of outstanding pledge payments and impact Cash Received.
  
• Runs periodic reports on gift activity, monthly gift, and mini-initiative and campaign reports; produces various reports pertaining to the gift entry process, including departmental "Batch-Edit," "Gift Validation," and "Posting Control" reports. Prepares and distributes daily gift detail report to University Advancement team; evaluates, sorts, and to maintains all charitable gifts made to the University

Minimum Qualifications:

• Associates degree. Bachelor's preferred
  
• 1-3 years of directly related experience involving basic accounting knowledge and a high
  
• degree of data entry skills.

Qualifications:

• Ability to learn and adapt quickly to new software. Demonstrated experience working with relational database applications.
• High level of proficiency with Microsoft Office Suite required (especially Excel and Word).
  
• Familiarity with and ability to navigate web-based email and calendar systems.
• Ability to manage the use, storage, and input of data in a computerized management information system in conjunction with effective and appropriate paper and digital file maintenance, in compliance with University policy, as well as applicable laws related to data storage, donor privacy, and other guidelines.
  
• Must be detail oriented and demonstrate the ability to maintain accurate records with a high level of accuracy and the ability to perform data entry for sustained periods of time.
  
• Possess strong organizational and time management skills; ability to prioritize and multi- task in a fast-paced environment and independently handle multiple priorities, projects, and meet critical deadlines in a timely manner despite frequent interruptions and strict time constraints while maintaining flexibility.
• Excellent proofreading, spelling, interpersonal, verbal and written communication skills.
  
• Critical thinking, good judgment, impeccable attention to detail, commitment to accuracy, and knowledge of the University and its goals are essential.
  
• Must demonstrate the ability to maintain the highest standards of integrity and confidentiality.
  
• Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty, students, alumni, volunteers and donors.
  
• Experience with CRM fundraising software (Raiser's Edge preferred) and Crystal Reports in a not-for-profit fundraising environment; and Fundriver's Impact
  
• Familiarity and experience in a Development office

Application Instructions:

• Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration.
• Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based educational experience by placing students at the center. The Institute of International Education has ranked Arcadia first nationally in study abroad for 10 of the last 13 years, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" for eight consecutive years. The University's Physical Therapy and Physician Assistant programs are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and among the "most innovative," and "best value" colleges. Arcadia promises a distinctively global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. Through its community of practice and commitment to Justice, Equity, Diversity, and Inclusion (JEDI) and to combating anti-Black Racism, Arcadia has made facilitating a safe and welcoming environment a priority. Learn more about our vibrant community at www.arcadia.edu.

Our belief and experience is that there is strength in diversity and we are committed to building a welcoming and inclusive environment for students and employees alike. We are a community built on varied experiences and perspectives that bene?ts from open-minded discussion and cultural humility. Guided by our University's values, we are committed to justice, equity, diversity and inclusion, and we are working towards dismantling anti-Black racism/white supremacy and other forms of interpersonal and systemic discrimination and oppression.

We welcome candidates who can contribute to the diversity and excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values. in their work.

At Arcadia University, our JEDI principles (Justice, Equity, Diversity, and Inclusion) are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Position Code: AC0143