| Overview | The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.
SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
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| Posting Summary | Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator Confid for the Dean’s Office within the School of Arts & Sciences.
Among the key duties of this position are the following: - Provides daily coordination and follow-through of the policies and procedures concerning employment of faculty, staff, and students in the School of Arts and Sciences.
- Works with Human Resources Managers to process academic appointments for the School.
- Coordinates and performs various functions relating to faculty, staff, and student human resources/personnel matters.
- Initiates, researches and responds to individual inquiries and large-scale communications.
- Works with SAS-IT to gather personnel related data, creates and manages databases and data files that are easily queried and sorted for diverse audiences and operational and strategic needs.
- Provides support to the SAS Office of Human Resources by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating the unit operations.
- Analyzes payroll/financial reports and staff/faculty forecasts and conducts regular audits of reports and records to ensure accuracy of data and HR related transactions.
- Completes purchases and inventory.
- Ensures compliance with University purchasing procedures and guidelines.
- Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit.
- Provides routine and non-routing information and explanation to employees and department administrators.
- Schedules appointments, arranges and coordinates design and logistics for workshops and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the SAS Office of Human Resources.
- Prepares and distributes of documents, including cost-related analyses, requested by OULR, and OGC in support of the university’s labor negotiations efforts and in support of labor relations functions relation to the administration of cba’s.
- Serves as liaison within and outside unit.
- Works under general supervision, within established work parameters, with few direct instructions.
- Carries out routine and non-routine tasks with occasional review of work outputs by the Human Resources Managers.
- Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.
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| Work Arrangement | Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. |
