Job Abstract

Job ID

2024-11044

Job Category

Project Administration

Employment Status

Full-Time

Our Construction Services Corporate Business Group is currently looking for a Project Administrator or Project Management Assistant to work as part of our Owings Mills, MD office!

As a Project Management Assistant, you will be a critical person on the project management team helping to successfully deliver projects to state and local government agencies, and private companies.

Company Highlights:

• Recognized industry leader: ENR top design firm
• Multi-Discipline Projects: We support a wide variety of business sectors including transportation, navigation, water resources, and site development
• Stability: We were established in 1915!
• Work-Life Balance: You will be able to work both remotely or in our office and take advantage of our flextime policy
• Mentorship: Work alongside national experts and learn from Senior Project Accountants and Administrative Managers
• Culture of Learning: 100% tuition reimbursement and access to our comprehensive Learning Network

As a Project Management Assistant you will be responsible for the following duties:

• Report to Construction Management and Engineer Project Managers on a day-to-day basis managing financial data/information and project-related documentation to ensure CM/engineering projects are completed on schedule, within scope, and on budget.
• Prepare project financial monitoring and control reports including prebills.
• Collaborate with Project Managers to monitor and adjust project budgets.
• Assist Project Managers with preparation of Project Execution Plans, Project Setup, and Project Closeout.
• Work in a team environment whereby team members can discuss relevant issues freely and where there is a strong emphasis on continuous improvement, questioning the value of every activity and creating better solutions.
• Assist with preparation of Work Orders for subcontractors, and review subcontractor invoices for accuracy.
• Be a self-starter, seek out information, and manage your time to meet critical deadlines.
• Coordinate with billing specialist to prepare accurate and timely invoices to be delivered to clients on time.

Minimum Qualifications

• Bachelor’s Degree in Accounting, Business Administration, or a related field is preferred, but not required.
• Experience in the Engineering Consulting industry is preferred, but not required.
• Experience with Accounting Applications such as BST Global, Deltek, SAP ERP, or similar applications is preferred
• 3 years minimum experience of progressive experience in business such as a Project Analyst, Project Coordinator, or Project Accountant related position.
• Proficient with MS Word and Excel with particular emphasis on understanding equations in Excel spreadsheets
• Good written and verbal communication skills are required.
• Strong time management skills for deadline-driven tasks and ability to handle multiple tasks simultaneously.
• Comfortable coordinating with people at all levels including management; good team player.
• High level of attention to detail.
• Comfortable working with remote teams and utilizing virtual meeting technology for communication and collaboration.
• Good math skills, comfortable working with numbers and financial data.
• Will be required to attend field meetings at construction sites in Baltimore area/Anne Arundel County to participate in progress meetings and keep detailed meeting minutes.
• We will provide training for the CAPM certification.

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming. Visa not sponsorship not offered.

Location: Owings Mills, MD

Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time

Internal Requisition ID: 2024-11044

Salary Range: $62,000 - $85,000

Salary dependent upon experience and geographic location

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