Provide administrative support including management of logistics-heavy complex schedule and coordinating a high volume of meetings with internal and external stakeholders. Manage and organize heavy global travel schedule and reconcile associated T&E expenses. Research and compile preparation material ahead of all scheduled meetings. Organize, execute, and assist with team activities and events (e.g., prep materials, meeting agendas, logistics, post-mortem minutes, etc.). Additional duties as ass... more details
Job Description
The Administrative Assistant will provide administrative support to the SVP, Universal Talent Development and Inclusion (UTD&I). This role requires attention to detail, solid organizational skills, and the ability to meet deadlines while juggling multiple requests across global operations. The ideal candidate is detail oriented with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.
Universal Talent Development & Inclusion (UTD&I) delivers workforce talent strategies across the NBCUniversal Studio Group portfolio as well as Film production crews with the purpose of access and elevating the skills and capabilities of people, while fostering an inclusive work environment.
Key Responsibilities
Provide administrative support including management of logistics-heavy complex schedule and coordinating a high volume of meetings with internal and external stakeholders.
Manage and organize heavy global travel schedule and reconcile associated T&E expenses
Research and compile preparation material ahead of all scheduled meetings.
Organize, execute, and assist with team activities and events (e.g., prep materials, meeting agendas, logistics, post-mortem minutes, etc.).
Additional duties as assigned
Qualifications
Minimum 3 years of experience assisting at the executive level
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, SharePoint, Excel, and OneNote) and FileMaker
Desired Characteristics
Ability to multitask while staying organized and focused
Solutions oriented thinker with the ability to quickly understand and assess opportunities and/or problems and be able to respond with creative ideas and solutions
Self starter and motivator who can thrive in both corporate and start-up environments
Ability to thrive in a fast-paced environment
Great communication skills, both written and verbal
Positive, can-do, and whatever it takes attitude!
Additional Requirements:
Must be willing to work in Universal City, CA
Must have unrestricted work authorization to work in the United States
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary Range: $47,500 - $60,000.
Additional Information
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
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