School Office Assistant - Secondary (SAUSD CLASSIFIED PERMANENT EMPLOYEES ONLY) at Santa Ana Unified School District IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered. Application Deadline 5/17/2024 4:30 PM Pacific Date Posted 5/9/2024 Contact Rosa Torres Number of Openings 1 Salary Pay Range Grade 24: $4,037 - $5,161 M... more details
School Office Assistant - Secondary (SAUSD CLASSIFIED PERMANENT EMPLOYEES ONLY) at Santa Ana Unified School District
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
Application Deadline
5/17/2024 4:30 PM Pacific
Date Posted
5/9/2024
Contact
Rosa Torres
Number of Openings
1
Salary
Pay Range
Grade 24: $4,037 -
$5,161
Monthly
Length of Work Year
2023-2024
Employment Type
Full Time
Work Site
Santa Ana High School
Work Calendar
11 months
Work Schedule
Monday-Friday 8 hours daily
Benefits
Eligible for Medical, Vision and Dental
About the Employer
Founded in 1888, the Santa Ana Unified School District (SAUSD) is the second largest school district in Orange County serving approximately 45,00 students and the 2nd largest employer in Santa Ana, providing job opportunities to approximately 5,000 employees. SAUSD is comprised of 32 Elementary, 8 Intermediate, 4 Alternative Educational Options, and 7 High Schools.
SAUSD is committed to providing each of its students with a high-quality education, rigorous and advanced programs, and a nurturing, safe environment with state-of-the-art facilities, 21st century learning and technology, and a direct pathway to college upon graduation. Our district proudly boasts one of the highest graduation rates in the state of California.
Job Description / Essential Elements:Print
SANTA ANA UNIFIED SCHOOL DISTRICT
SCHOOL OFFICE ASSISTANT _ SECONDARY
BASIC FUNCTION:
Under the direction of a secondary school administrator, perform a wide variety of clerical and secretarial work in support of specific functional areas; perform duties involving frequent public contact.
DISTINGUISHING CHARACTERISTICS:
Positions in this classification are assigned exclusively to secondary school offices and activities. The School Office Assistant _ Secondary is a highly skilled specialist. Duties are of a complex nature involving extensive technical knowledge of a function or activity such as guidance, control, or curriculum. Incumbents may be responsible for a "one person" office or depart¬ment within a school.
REPRESENTATIVE DUTIES:
Plan, schedule and perform a wide variety of difficult and complex clerical/secretarial and typing work related to specialized functions requiring considerable knowledge of policies, terminology and proce¬dures; serve as office receptionist. E
Perform secretarial functions for one or more assistant principals; act as resource person for school or office policies and practices; provide information regarding facts and interpretations of programs or District policies or procedures. E
Compose prepare and type correspondence, memoranda, and statis¬tical reports; process requisitions, and assist in preparation of the budget. E
Prepare documents based on data obtained from records and other sources; process data in accordance with prescribed procedure; prepare periodic reports involving research from various sources and working out details of presentations; maintain records. E
Organize office work, make appointments and schedule meetings for administrators and other personnel; confirm meetings; maintain files and records. E
Assist in suspensions, transfers, expulsion reports, attendance student records, financial activities and other student actions. E
Deal directly with students, parents and the public to respond to questions, schedule appointments and interviews, and assist in carry¬ing out the purpose of the office with respect to student matters; prepare and send transcripts. E
Operate various office machines and equipment as required. E
Order buses for school activities. E
Collect, count, record and make deposits. E
Serve as School Office Manager as needed.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record_keeping techniques.
English, grammar, spelling and punctuation.
Reading and writing communication skills.
School organization, operating policies and objectives.
Applicable sections of State Education Code.
Technical aspects of field of speciality.
City and community.
ABILITY TO:
Interpret rules, regulations and policies.
Operate modern office equipment, including computer equipment.
Make simple arithmetic calculations.
Understand and follow oral and written directions.
Work cooperatively with others.
Type at 50 words per minute.
Establish and maintain effective working relationships with others.
Maintain records and prepare reports.
Communicate effectively both orally and in writing.
Meet schedules and time lines.
Work confidentially with discretion.
Perform the essential functions of the job.
EDUCATION AND EXPERIENCE:
Any combination equivalent to graduation from high school and two years of increasingly responsible experience in clerical and secretarial work.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
May be assigned to a school site with frequent dis¬tractions and interruptions.
PHYSICAL ABILITIES:
Hearing and speaking accurately to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard.
Bending at the waist, kneeling or crouching to file materials.
Lifting or moving objects, normally not exceeding twenty (20) pounds.
Accommodation may be made to enable a person with a disability to perform the essential functions of the job with or without reasonable accommodation.
Board Approved: (7/88) 5/01
Requirements / Qualifications
EDUCATION AND EXPERIENCE:
• Any combination equivalent to graduation from high school
• Two years of increasingly responsible experience in clerical and secretarial work.
Please attach documents listed below. Applications missing attachments will be considered incomplete and therefore will not be considered for an interview.
• Resume
• High School Diploma
In Lieu of the High School Diploma we will accept the following:
• Proof of BA Degree (Attach copy of degree or transcripts with degree posted)
This position requires a valid High School Diploma or valid equivalency established by an accredited institution/agency within the United States. Applications that do not include a valid degree/HS Diploma will not be considered. If you would like to receive credit for a foreign degree, you may submit your foreign degree to an approved education evaluation service. Any cost of evaluation is the candidate’s responsibility. For your convenience, you may visit our website at www.sausd.us under the Human Resources link for a list of approved education evaluation services. The District provides this list only as information to prospective job candidates and makes no endorsement on any of the companies listed.
Links Related To This Job
SAUSD Salary Schedules
Non Discrimination Statement
Sexual Harrasment
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