Job Abstract

ASM, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Accounts Payable Accountant in Baton Rouge, LA.

Responsible for the administration of the accounts payable function to meet the facility needs. The A/P administrator also acts as a liaison with the City Purchasing/Finance department as well as the facility vendors, maintains vendor records and is responsible for vendor tax reporting compliance.

Sample Duties:

• Review and verify invoices and accompanying purchase requests to ensure compliance with company policies for proper authorization, matching of applicable purchase orders or service contracts, checks accuracy and reasonableness of the accounting coding and recording month and identifies applicable ASM GLOBAL tax reporting requirements.
• Review supplier records in the financial reporting system, obtains the required vendor tax reporting forms and maintains accounting system A/P sub-ledger vendor records.
• Respond to inquiries from Suppliers and Clients regarding the status of their payments, also provides advice regarding company policies and procedures relating to accounts payable.
• Seek clarification from payment processing Submitters when warranted, maintains logs of the flow of purchase requisitions through the Finance Department.
• Maintain Accounts Payable Files and Coordinates Audit inquiries for Accounts Payable related functions.
• Maintain Master Vendor List, coordinates and prepares Vendor and Subcontractor year-end 1099 reporting.
• Obtain Vendor Credit Memo's where required, reconciles vendor monthly statements, and resolves account balance differences.
• Review and processes employee expense reimbursements, ensures invoices and the accompanying payment requests are complete.
• Prepare weekly check runs, prints and obtains staff accountant approval for disbursement batch runs, obtains authorized check signer signatures, distributes and mails processed payments.
• Prepares daily deposits
• Maintains Petty cash
• Completes data entry into accounting software 

Skills and Abilities

• Work independently, exercising judgment and initiative
• Maintain an effective working relationship with employees and others encountered through the course of employment.
• Define problems, collect data, establish facts, and draw conclusions.
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Organize and prioritize work to meet deadlines.
• Follow oral and written instructions and communicate effectively with others in both oral and written form.
• Remain flexible and adjust to situations as they occur.
• Work in a fast-paced environment.

Computer Skills

• Extensive knowledge of accounting software, spreadsheets, and word processing software.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear.

This position may require work inside or outside of the building, as needed by events.

Education and/or Experience B.S. in Accounting or equivalent experience required.

Cash handling experience preferred

The position works nights and weekends depending on event load.

This position must pass Background and Credit Check.

ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.