Job Abstract

DEFINITION:
Under general supervision, performs difficult and specialized clerical/paraprofessional accounting work; maintains a variety of statistical records and prepares related reports; and performs related work as required.

DISTINGUISHING CHARACTERISTICS:
This is an advance level class in the accounting, clerical class series. Work involves responsibility for performing varied and complex assignments that require an understanding of bookkeeping and governmental accounting methods and procedures. Senior Account Technicians are responsible for a major transaction area of the Accounting Division, such as payroll or accounts payable or for the maintenance of a subsidiary accounting system of a department or division. Work is performed with considerable independence within the framework of regulations, policies, and procedures governing the recording and reporting of financial transactions. Responsibility may include functional supervision of other clerical positions.

EXAMPLES OF DUTIES:
The representative duties listed include essential and marginal functions that vary by position.

Compiles complex information; maintains and updates system files; prepares required reports and statistical data, and assist with analysis and preparation of information required for audits, budgets, and State and Federal reporting.

Organizes payroll functions for the City; compiles, audits, and enters payroll timesheet information; reviews and reconciles payroll registers and reports; prepares monthly tax deposits and related reports; maintains all payroll records and general ledger payroll accounts; analyzes and prepares journal entries to adjust and correct payroll transactions; implements salary and benefit provisions of labor contracts and management compensation plans.

Document and track fixed assets and capitol improvements; prepare spreadsheets, statistical information and mandated reports; work with State and Federal agencies on cost recovery issues.

Recommends accounting procedures and computer enhancements; coordinates and participates in annual audits by governmental and private auditors; prepares annual reports for financial transactions; assists in budget process.

Interprets policies, rules, regulations, legislation, and local ordinances relating to accounting issues.

May provide functional supervision and train clerical employees; provides leadership and direction to promote and ascertain the goals of the department.

Assembles, sorts, tabulates, codes, and files fiscal an statistical data; makes arithmetical calculations; performs computer data entry or maintains manual records to post; adjust, and balance accounts; allocates funds to correct accounts according to established procedures; balances and reconciles accounts.

Collects and accounts for money; issue vouchers and receipts; manages petty cash, operates a cash register, and prepares deposits as assigned.

Prepares and otherwise processes various bills and invoices; prepares entries, tabulations, standard forms, and routine documents according to specific instructions; maintains related files.

Performs other special projects as assigned.

KNOWLEDGE AND ABILITIES:
Extensive knowledge of methods, principles, and procedures of general and municipal accounting; federal and state accounting requirements, reporting procedures and accounting; general principles of budget accounting, and auditing in an electronic data processing environment. Familiar with contractual rules, regulations, and procedures.

MINIMUM QUALIFICATIONS:
Graduation from high school, including or supplemented by a course in bookkeeping or accounting and five (5) years of experience in financial record keeping. Three (3) of those years performing complex accounting duties. Must be able to pass a pre-employment physical examination.

SKILLS:
Analyze and evaluate general ledger account balances; communicate effectively orally and in writing; perform numerical calculations with speed and accuracy; maintain effective relationships with City staff, department heads, and the business community; deal patiently and tactfully with the public; perform detailed, accurate work and meet deadlines; use and originate computer generated reports; utilize personal computer spreadsheet capability; operate modern office equipment including personal computers.