Job Abstract

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the School of Engineering. Reporting to the Senior Program Coordinator for the Center for Advanced Infrastructure and Transportation (CAIT), this person performs professional-level work and supports technology transfer program activities. This position helps the higher-level full-time staff to coordinate events and is responsible for maintain recordkeeping related to training and outreach activities for the publi... more details

Program Coordinator II

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Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	Engn-Local Tech Asst Program
Overview
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the School of Engineering. Reporting to the Senior Program Coordinator for the Center for Advanced Infrastructure and Transportation (CAIT), this person performs professional-level work and supports technology transfer program activities. This position helps the higher-level full-time staff to coordinate events and is responsible for maintain recordkeeping related to training and outreach activities for the public works, engineering, and highway construction industries. Among the key duties of the position are the following: Maintains the Center’s event management system and registrations for in-person and online training events. Coordinates logistics for workshops, including facilities arrangements, catering, and interacting with instructors. Facilitates workshops on and off campus. This position will use an online event management system to create workshop announcements and communicate with registrants. Looks out for the best interests of the organization through keeping in tune with the training and technical assistance needs of the transportation community.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	48372.000
Annual Mid Range Salary	60147.000
Annual Maximum Salary	71921.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree or an equivalent combination of education and/or relevant experience that demonstrates knowledge and understanding of the transportation industry, program coordination, and/or adult education.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must have excellent communication and customer service skills, and a strong proficiency in office applications required. Requires knowledge of all computer programs and English language necessary to produce materials for mass distribution to market workshops and special events, as well as occasionally prepare articles for electronic newsletter. Computer proficiency in Microsoft Office (Word, Excel, Access, PowerPoint) applications is critical. This employee MUST have excellent written and verbal skills for external communication, including extensive customer service interaction. Must be detail oriented, rigorous with follow up, and keep task originators informed on task progress throughout process until completion. Must continuously notify supervisor of progress and workload to ensure that deliverables are on schedule. Completes work under supervision of the Senior Program Coordinator. Work is consistent with an understanding of the mission, vision, role, and goals of the technical, administrative, academic, and research units of NJLTAP and CAIT. Must be skilled in the use of all Office programs and must be willing to learn and become skilled in the use of online registration and contact management software. Will be required to learn Rutgers purchasing system and create requisitions and purchase orders, travel reimbursements, and course registration deposits when applicable.
Preferred Qualifications	Previous work involving extensive recordkeeping and coordinating events is preferred. A bachelor’s degree in a field related to communications, outreach, or education. Existing knowledge of the Rutgers University purchasing system is highly beneficial. Experience with non-profit organizations, state, county or municipal agencies highly valued.
Equipment Utilized	Computer, printer, scanner.
Physical Demands and Work Environment	Must be flexible with schedule, workshops often require on-site attendance at or before 8:00 AM. Requires occasional-to-frequent travel within New Jersey to attend meetings/functions/events and occasionally travel out of state to attend meetings/conferences/etc. This position will require some flexibility in work day start and end times due to the logistical parameters of attending workshops and events. Some workshops are held virtually and will require monitoring for attendance and troubleshooting attendee connectivity issues.
Special Conditions

Posting Details

Posting Number	24ST1426
Posting Open Date	06/19/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a bachelor’s degree or an equivalent combination of education and/or relevant experience that demonstrates knowledge and understanding of the transportation industry, program coordination, and/or adult education?
- Yes
- No

Applicant Documents

Required Documents

Resume/CV
Cover Letter/Letter of Application
List of Professional References (contact Info)

Optional Documents

Apply with Rutgers University

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Program Coordinator Jobs: $15-$57/Hr. Multiple Positions Hiring Immediately

New Brunswick

Hiring Immediately! Multiple Positions Available. $15-$57/Hr.