Preparing Documents using word processing and document management software, to processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e. Filing. Responsible for an increased scope of document ... more details
Position: Litigation Secretary
Location: San Diego, California (4 days onsite)
Experience: 3 years of experience is required to support four attorneys and paralegals with complex and specialized secretarial and clerical support and working collaboratively with others in a team-oriented environment
Type: Full-time; Temp to Hire
Schedule: 8:30am-4:30pm or 9:00am-5:00pm
Pay: $60,000 to $89,200 annually
Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client!
Job Description:
Preparing Documents using word processing and document management software, to processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for eFiling. Responsible for an increased scope of document preparation, io level of complexity and in quantity of work.
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files. Maintains chronological files and administrative files for assigned attorneys.
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department.
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines. Provide administrative support during complex client meetings; Taking notes; ensuring smooth meeting transition
Position Requirements:
Knowledge of legal terminology, legal documents/processes
Accurate typing of at least 65+ wpm
Strong computer proficiency in the use of MS Office, document management, time entry, eFiling and database software
Excellent communication skills, written and verbal and strong proofreading abilities
Understanding of correct grammar, spelling and punctuation
Superior organizational skills including filing, calendaring, and proofreading
Time management skills and ability to work independently as well as with a team
Regular predictable attendance with leadership qualities
Kent Daniels & Associates is part of the Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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