This is specialized clerical work functioning as a personal staff secretary assigned to a member of the judiciary for the First Judicial District of Pennsylvania. An important aspect of the work involves either taking dictation and transcribing from notes or transcribing from voice recordings onto a personal computer. Work assignments may vary based on an individual’s divisional assignment. An employee in this class is responsible to and serves at the discretion of the assigned judge. In order t... more details
Company DescriptionA best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.What we offerImpact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs.Benefits - We care about your well-being.Agency DescriptionThe First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.Job DescriptionThis is specialized clerical work functioning as a personal staff secretary assigned to a member of the judiciary for the First Judicial District of Pennsylvania. An important aspect of the work involves either taking dictation and transcribing from notes or transcribing from voice recordings onto a personal computer. Work assignments may vary based on an individual’s divisional assignment. An employee in this class is responsible to and serves at the discretion of the assigned judge.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Essential FunctionsThe following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.Takes and transcribes legal dictation.Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations.Maintains docket of legal cases in processSets up and maintains legal case files.Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions.Interviews callers, schedules/cancels appointments for judge, maintains calendar.Answers routine telephone inquiries; receives, opens, reviews, and distributes mail; composes routine replies to correspondence.Performs related work as required.ENVIRONMENTAL CONDITION:Standard courtroom and clerical office conditions.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Competencies, Knowledge, Skills and AbilitiesStrong computer skills and ability to learn applicable software.Knowledge of the form and content of legal forms and documents.Knowledge of legal terminology and spelling.Ability to effectively communicate the English language both orally and in writing.Ability to make arithmetic computations, knowledge of punctuation and grammar.Knowledge of standard office practices and procedures.Knowledge of legal bibliography and methods of citing.Ability to type from rough draft or clear copy at the rate of 50 words per minute.Ability to secure and copy docket entries.Ability to independently compose replies to routine correspondence.Ability to establish and maintain effective working relationships with members of judiciary, attorneys, various court officials and the public.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resumeQualificationsHigh school diploma or equivalent.Three years of legal secretarial experience OREquivalent combinations of acceptable training and experience providing the characteristics required to perform the essential functions of the class may substitute, with a minimum of three years of administrative secretarial experience.Strong organization and communication skills are a requirement.Successful completion of a criminal background investigation.Ability to perform the essential functions of the position.Covid-19 Vaccination is recommended.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Additional InformationIn order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Salary Range: $43,207 - $47,350 (G14)Discover the Perks of Being a City of Philadelphia Employee:Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.Parental Benefits: The First Judicial District of PA offers 4 weeks of paid parental leave.The First Judicial District of PA does not have a residency requirement.We offer Comprehensive health coverage for employees and their eligible dependents.Our wellness program offers eligibility into the discounted medical planEmployees receive paid vacation, sick leave, and holidaysGenerous retirement savings options are availablePay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx