Job Abstract

Project Assistant

The Project Assistant reports to the Project Administration Manager and is responsible for providing support to several Project Managers.

Monday to Friday

(8am-5pm)

Key Tasks and Responsibilities:

- Screen calls as necessary

- Keep calendars up to date and make appointments as needed

- Setup conference room for meetings and greet clients

- Open mail

- Print plans as needed

- Make travel arrangements as needed

- File and archive all correspondence and Project Manager Job Books

- Keep Project Managers' offices/desks neat and organized

- Preparing all necessary backup relating to change requests, change orders, and cost estimates

- Typing and processing cost estimates and keeping cost estimate books up to date

- Distributing contract documents to subcontractors, including drawings, specifications, and general conditions, along with any accepted alternates or addendums

- Scheduling all required construction meetings with required personnel, subcontractors, architects, and owners

- Preparing correspondence for Owner, Architect, Engineers, Subcontractors, Suppliers, etc. Examples of referenced correspondence include, but are not confined to, the following items: Schedule of Values (SOV), project schedule, memos, and request for information (RFI), transmittals, submittals, commencement, delay, and substantial completion letters

- Having daily communication with Project Managers to manage and prioritize tasks.

Must haves:

-Must have Sage experience

-Must have working experience as a Project Assistant

-Must have construction experience

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.