Job Abstract

LODI UNIFIED SCHOOL DISTRICT

CLASS TITLE: TYPIST CLERK II

BASIC FUNCTION:
Perform a variety of clerical support duties for an assigned school, department or program according to several specific routines and broadly defined policies and procedures.

DISTINGUISHING CHARACTERISTICS:
The Typist Clerk II classification performs a variety of clerical support duties involving application of broadly defined policies and procedures. The Typist Clerk II classification performs a variety of complex and diverse clerical duties involving independent judgment and action within a specific office functional area which requires a knowledge of the function served or provides sole clerical support to a major school or District office function.

REPRESENTATIVE DUTIES:
Individual positions may not perform all of the duties listed nor do these examples include all responsibilities of positions in this class.

Type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft or verbal instructions; compile information from various sources and type a variety of forms. E

Type and perform other clerical duties for the assigned supervisor, certificated personnel, administrators and other staff members as directed. E

Proof documents for accuracy, completeness and conformance to established procedures. E

Compile and tabulate statistical data. E

Develop and maintain a variety of files and records. E

Input a variety of records and information into computer system. E

Answer telephone, greet students and the public and provide routine information and direct inquiries to the appropriate person or office; make phone calls to request or provide information as directed. E

Assist in maintaining records for an assigned program. E

Operate a variety of office machines including a computer terminal, typewriter, calculator and duplicating machines. E

Participate in the attendance function in a school office as assigned. E

Receive and verify applications for program services; receive and review applications for completeness and accuracy according to program guidelines; recommend eligible program participants. E

Review records according to program guidelines to assure continued eligibility of program participants. E

Enroll students and maintain student records as assigned; assist students with information and services as necessary.

Order, store and issue supplies and materials as directed.

Assure the timely distribution and receipt of a variety of records, reports and bulletins as directed.

Receive, sort and distribute incoming and outgoing mail as assigned.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Reading and writing communication skills.
Oral and written communications skills.
Basic math.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.

ABILITY TO:
Maintain accurate records and prepare reports.
Understand and follow oral and written directions.
Learn to operate a computer terminal.
Establish and maintain cooperative and effective working relationships with others.
Type at 45 words net per minute from clear copy.
Work confidentially with discretion.
Make arithmetic calculations quickly and accurately.
Operate a wide variety of office equipment.
Meet schedules and time lines.
Plan and organize work.
Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma or equivalent and responsible clerical experience.

WORKING CONDITIONS:
ENVIRONMENT:
Office environment.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer, typewriter and other office machines.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching.
Reaching overhead above the shoulders and horizontally to maintain and retrieve files.

Board Approved 11/2/99