The Coordinator, Transportation will support the transportation and logistics functions by performing general clerical activities and assisting in backhauls. ESSENTIAL DUTIES AND RESPONSIBILITIES Duties may include but are not limited to transportation, and/or logistics and backhaul functions. Transportation:Answer all incoming calls to resolve driver, sales representative and customer issues as needed. Communicate with drivers any updates to their routes. Utilize software (MS Excel, Omnitracs, ... more details
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BASIC PURPOSE
The Coordinator, Transportation will support the transportation and logistics functions by performing general clerical activities and assisting in backhauls.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties may include but are not limited to transportation, and/or logistics and backhaul functions.
Transportation:
- Answer all incoming calls to resolve driver, sales representative and customer issues as needed. Communicate with drivers any updates to their routes.
- Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning. Examples include attendance, DVIRs, backhaul spreadsheets, delivery window dispatch, driver key log, trailer temp log, transportation route update, network update, and other transportation metrics.
- Assist in the damages and shorts process by notifying vendors and drivers to find a resolution. Complete associated paperwork involved in damages and shorts.
- Other duties as assigned by manager.
Backhaul and Logistics:
- Communicate key information to the proper recipient to support backhaul and transportation operations (including, but not limited to, the arrival of backhauls, daily dispatch information, backhaul scheduling/rescheduling, service updates to Omnitracs, abnormalities/delivery issues, etc).
- Support in logistics operations by assisting in scheduling all pick up appointments for backhaul orders and vendors for the division. Complete related paperwork and communicate backhaul and logistic information when necessary.
- Other duties as assigned by manager.
SUPERVISION:
RELATIONSHIPS
- Internal: Operations, transportation, warehouse personnel, drivers
- External: Vendors
WORK ENVIRONMENT
- The work will take place at a desk in an office environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.
MINIMUM QUALIFICATIONS
Related Experience/Requirements:
- Minimum two years of experience in warehouse administrative or clerical position.
Knowledge/Skills/Abilities:
- Effective communication both verbally and in writing.
- Excellent telephone and customer service ability.
- Strong math, analytical, and organizational skills with high attention to detail.
- Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
- Problem solving and critical thinking abilities to solve problems of limited scope.
- Strong teamwork skills with the ability to support others in the department and division.
Education
- High school diploma or GED/equivalent required.
PREFERRED QUALIFICATIONS
- Prior logistics, transportation, and/or warehouse experience preferred.
- Knowledge of DOT Hours of Service Regulations.
- Knowledge of our geographic delivery area.
Certifications/Training
- Experience with Omnitracs, Tandem, Kronos, XATA, Manhattan, PowerDock, Airclic preferred.
PHYSICAL QUALIFICATIONS
- Must be able to perform the following physical activities for described length of time:
OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER
JOB REQUIRES WORKER TO:
FREQUENCY:
STAND FREQUENTLY
WALK FREQUENTLY
DRIVE VEHICLE N/A
SIT FREQUENTLY
LIFT
1-10 lbs (Sedentary) OCCASIONALLY
11-20 lbs (Light) OCCASIONALLY
21-50 lbs (Medium) OCCASIONALLY
51-100 lbs (Heavy) N/A
Over 100 lbs (Very Heavy) N/A
CARRY
1-10 lbs (Sedentary) OCCASIONALLY
11-20 lbs (Light) OCCASIONALLY
21-50 lbs (Medium) OCCASIONALLY
51-100 lbs (Heavy) N/A
Over 100 lbs (Very Heavy) N/A
PUSH/PULL*1 OCCASIONALLY
CLIMB/BALANCE*2 OCCASIONALLY
STOOP/SQUAT OCCASIONALLY
KNEEL OCCASIONALLY
BEND OCCASIONALLY
REACH ABOVE SHOULDER FREQUENTLY
TWIST OCCASIONALLY
GRASP OBJECTS*3 FREQUENTLY
MANIPULATE OBJECTS*4 FREQUENTLY
MANUAL DEXTERITY*5 FREQUENTLY
1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)
2 (Climb/Balance: In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)
3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)
4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)
5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)
***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***
