Job Abstract

The Administrative Assistant selected for this opportunity will gain key public sector experience that can effectively position you to pursue and obtain key, sought-after public sector jobs. We are looking for an Administrative Assistant that has 5+ years of experience in scheduling meetings, invoice processing, and proofreading to work hybrid (on-site and remote) and full-time (approximately 40 hours per week) in the Chino area.

As a Project Administrative Assistant, your duties and responsibilities will include, but are not limited to:

• Document processing – proofreading for accuracy, backup, and reviewing and adhering to policies and procedures; data entry of departmental databases and spreadsheets; ensure required deadlines are met.
• Invoice processing – review for accuracy and proper backup; prepare and process purchase requisitions, purchase orders, and check request; run general budget reports through SAP.
• Maintain project files and prepare documents for records management.
• Schedule and set up conference calls and Teams meetings; prepare and distribute agendas and supporting documents; take and transcribe meeting minutes; set up and clean up.