Job Abstract

Are you interested in contributing to the health and wellness of Pennsylvanians? The Operations Team for the Deputy Secretary of Administration (DSA) is actively seeking an Administrative Officer 2 to be responsible for providing administrative services for the Executive Office and the department which includes process analysis and improvement, employee support and engagement, and building and space management. Apply today to make your career aspirations a reality!

As an Administrative Officer 2, you will provide technical support to employees accessing and posting information on the Department of Health (DOH) SharePoint (SP) sites. You will ensure that employees are being trained on DOH SP workflows. You will have an opportunity to review existing departmental procedures and make recommendations on potential process improvements. You will also guide teams seeking information on adding new content, appropriate uses, and organization of libraries. In addition, you will assist with creating new SP sites; auditing current SP site usage and permissions, storage space, and archiving; and deleting inactive SP sites. You will develop best practices for SP site layouts, permissions, naming conventions, and use; keep an updated inventory of all SP sites and Nintex Workflows; and assist with building new workflows and modifying current Nintex workflows upon program request.

In this role, you will assist with coordinating and streamlining the invoicing process for the entire agency. This work will include developing standardized policies and processes, providing technical assistance, and training other administrative officers on the processes and procedures of entering good receipts and non-purchase order invoices. You will assist the Agency Purchasing Card Coordinator and the Agency Travel Card Coordinator. You will act as a liaison between the agency, the card issuer, the Treasury Department, and the Office of the Budget. You will activate purchasing cards and set appropriate credit limits, as well as ensure deactivation of cards that are no longer in use. You will also monitor cardholder purchases for compliance with the Procurement Handbook.

Additionally, you will serve as the DGS liaison for security and badging, Commonwealth fleet vehicles, and Capitol Complex parking for the entire agency.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time up to (3) days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1; or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  1. your score may be lower than deserved.
  2. you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.