Job Abstract

1. Answers and transfers incoming calls, greets walk-in guests, and responds to general inquiries and correspondence.
2. Oversees, interviews, schedules, approves timecards, and trains front desk student workers.
3. Provides attendance support at weekly chapel services and assists in troubleshooting IT solutions for attendance tracking software.
4. Assists with responding to student inquiries in the chapel mailbox.
5. Provides secretarial support for the Director of Chapel and Office manager including the development of databases, logistical coordination of Spiritual Life events, marketing, and publicity as well as other general secretarial support.
6. Provides secretarial support to Spiritual Life staff for the ISP/USP application process and student interviews for SL programs and projects.
7. Maintains presentation and appearance with student workers for the reception area, general work area, break room, and large conference room of the Spiritual Life Office.
8. Regularly seeks out policy updates, university account processes, and effectively communicates to all staff.
9. Executes online purchasing orders, cash advances, and ordering of office supplies.
10. Assists in maintaining calendars for the prayer chapel, SL Conference room, green room, and SL studio as needed.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
• Strong organizational skills and detailed oriented.
• Ability to maintain confidentiality.
• Excellent telephone courtesy knowledge and experience.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.