Job Abstract

Responsible for providing administrative support to ensure efficient operations supporting the Chair of Neurology and Chair of Neuroscience. Position will support (2) Chairs through a variety of tasks related to organization, heavy calendar management and meeting planning. Constituent will handle confidential and sensitive material and is expected to communicate effectively via phone and email to ensure duties are completed accurately and timely.

Supports managers and employees through a variety of tasks related to organization and handles confidential and time sensitive material. Communicates effectively via phone and email and ensures that all Administrative Assistant duties are completed accurately and delivered with high quality in a timely manner.


Principal Accountabilities:


1. Answers and directs phone calls and ensures the contact list is maintained.
2. Organizes and schedules meetings and appointments, orders office supplies, prepares invoices and provides general support to visitors.
3. Produces and distributes correspondence memos, letters, faxes and forms.
4. Submits and reconciles expense reports and provides assistance in the preparation of regularly scheduled reports.
5. Generates reports, handles multiple projects, develops and maintains a filing system including books travel arrangements
6. Performs other related duties as assigned.