Acts as the primary point of contact within the GS team for transactional assistance related to invoicing for US government prime and subcontracts. Provides subject matter expertise in expo accounting, General Ledger (GL) codes, accounts receivable, accounts payable, and Expeditors billing processes and procedures. Acts as the primary owner of any third-party payment systems such Syncada/ US Bank and COUPA for government prime and subcontract invoice submission. Works with customers to ensure in... more details
Job Description
Acts as the primary point of contact within the GS team for transactional assistance related to invoicing for US government prime and subcontracts.
Provides subject matter expertise in expo accounting, General Ledger (GL) codes, accounts receivable, accounts payable, and Expeditors billing processes and procedures.
Acts as the primary owner of any third-party payment systems such Syncada/US Bank and COUPA for government prime and subcontract invoice submission.
Works with customers to ensure invoices are paid timely, and works to prevent aging and write-off invoices.
Conducts audits and ensures compliance to policies and regulations. This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies/requirements.
Reviews invoices for errors that branches submit for repayment on US government prime or subcontracts. Resolves errors with the branches and submits accurate invoices for payment into required portals.
Monitors and ensures compliance to policies and regulations. This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies/requirements Interprets contract requirements and defines the obligations for the Company.
Monitor accounts payable reports and ensures offices are paid timely. Communicates and supports the resolution of open disputes between the billable parties and Expeditors offices.
Ensure all new US government business has proper billing/invoicing procedures in place to ensure accuracy and avoid risk.
Capable of training Expeditors offices in proper US government invoicing procedures.
Generates weekly reports. Including invoice audit results, disputed invoices, accounts receivable/aging reports for customers. Works with payees to ensure invoices are paid timely.
Communicates status updates with internal stakeholders. This includes publishing weekly accounting reports in SharePoint, as well as leading meetings to communicate to specific offices/departments. Works to improve the freight payment cycle time for all branches with US government related business.
Qualifications
Must be a United States Citizen and be able to work at a US Expeditors branch.
Experience with accounts payable/receivable.
Strong critical thinking and analytical skills.
Excellent communication skills, both written and verbal.
Demonstrates proficiency in all Microsoft Office applications.
US Military service and/or US Government employment experience preferred.
Fluent in English.
Additional Information
Expected base salary: $22– $30 per hour
This position can be worked from any US Expeditors office.
Expeditors offers excellent benefits:
Paid Vacation (first year prorated based off month of hire then eligible for 15 days)
Holidays (10)
Flexible Days (2)
Paid Sick Time (accrual rate of 1 hour of sick time per 30 hours paid)
401(k) Retirement Savings Plan with employer match
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