Job Abstract

Essential Duties & Responsibilities:

• Maintain complex calendars, schedule appointments and other commitments, coordinate internal meetings, plan and coordinate department meetings.

• Support a variety of meetings through duties ranging from agenda and materials coordination and taking minutes to managing on and off-site participant logistics.

• Arrange travel for team members as needed; ensure optimum travel arrangements based on schedule and cost parameters.

• Maintain department organizational details published on internal and external websites, as well as electronic departmental workspace, such as SharePoint. 

• Handle personal and confidential matters discreetly: (e.g. letters, sensitive personnel data, budget, etc.)

• Compose internal and external correspondence where necessary to complete any/all tasks with professional and timely responses to appropriate parties.

• Process department invoices, supply orders and team member expense reports.

• Reconcile corporate purchase card account and departmental cost centers at the close of each month.  

• Partner with other assistants in the coordination of schedules, materials, and other work.

• Other duties as assigned.

Job Skills:

• Confident, engaged professional, committed to providing attention to detail.

• Poised and nimble in addressing unplanned or short-notice issues requiring sound judgment and limited direction.

• Ability to communicate effectively with employees at all levels of the organization.

• Demonstrated ability to manage/coordinate multiple projects for several constituents and successfully determine priorities for multiple tasks with good judgment, initiative, follow-through and ability to meet deadlines.

• Anticipate needs of Directors and proactively seek to offer support.

• A high degree of proficiency with technological office products including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Project, Visio, and Outlook), SharePoint, and Adobe Connect.

• Discretion when handling sensitive and confidential matters.

• Ability to work independently as well as part of a team; skilled at being self-directed/motivated.

• Promptness related to project deadlines as well as in-office work hours. Strong process orientation with outstanding problem-solving skills.

• Exceptional written communication and interpersonal skills. 

• Ability to recognize opportunities for process improvement and willingness to take on new challenges

Work Experience:

• 2+ years preferred experience as an administrative assistant, preferably in a dynamic, fast-paced environment

Education:

• Associate's degree

Other:

• Must be able to travel occasionally should a business need arise. For most roles travel would not be common. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided. Travel will be more common for roles such as Account Executives (25 - 50%), senior leaders (10 – 20%) or Capella Core Faculty (5 – 10%). 

• Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.

• If offsite or hybrid role, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.

• Faculty and Federal Work Study roles require access to work in setting which enables meeting all requirements of the role (including computer, privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.

• This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.

• Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.

• Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered. 

• Able to access information using a computer.

• Other essential functions and marginal job functions are subject to modification.

• SEI is an Equal Opportunity employer committed to a diverse and inclusive community. We welcome applications from all. While it is not typical for an individual to be hired at or near the top end of the pay range at SEI, we offer a competitive salary and benefits package.  The actual base pay offered to the successful candidate may vary depending on multiple factors including, but not limited to, job-related knowledge/skills, experience, business needs, geographical location, and internal pay equity. Our Talent Acquisition Team is ready to discuss your interest in joining SEI. The expected salary range for this position is below.

If you require reasonable accommodations to complete our application process, please contact our Human Resources Department at Careers@strategiced.com.