Main Work Location: Arrillaga Alumni Center, Main Campus. Schedule: Hybrid (at least 2 days per week on site) The Office of Special Events & Protocol (OSEP), part of the University External Relations, is responsible for the production, design, and implementation of many of the university's major public ceremonies and high-profile special events. This includes Commencement Weekend, Family Weekend, Convocation, high profile dignitary visits, and other special events hosted by the President and Pro... more details
Main Work Location: Arrillaga Alumni Center, Main Campus Schedule: Hybrid (at least 2 days per week on site)
The Office of Special Events & Protocol (OSEP), part of the University External Relations, is responsible for the production, design, and implementation of many of the university’s major public ceremonies and high-profile special events. This includes Commencement Weekend, Family Weekend, Convocation, high profile dignitary visits, and other special events hosted by the President and Provost’s office. OSEP also provides event management guidance for members of the Stanford community. The department advises about university event policies including protocol for special visits and also provides event planning education and training to Stanford faculty, staff, and students.
Position Summary: In this role, you will assist in the planning and execution of various Stanford events, such as Commencement, Family Weekend, Convocation, and other special events as assigned. These may be in-person, virtual or hybrid university-related events. You will support the lead project managers and the executive director as needed regarding overall logistics, including pre- and post-event evaluations. This position reports to the Executive Director.
In this role you will:
Serve as a member of an experienced events team and contribute to a wide variety of functional areas which may include event logistics, vendor proposals, budget support, and venue preparation.
Work directly with equipment vendors, caterers and other event service providers.
Help plan and arrange catering, equipment rentals, event venue diagrams, signage preparation and management, parking, and transportation, and various facility operations orders.
Support the coordination of various volunteer teams and registration duties.
Support the planning of hybrid events which include Zoom webinars.
Support the planning process by scheduling meetings, drafting agendas, and reserving venues
Inspect and help prepare facilities to ensure they conform to event needs.
Demonstrate a commitment to promoting and supporting an environment of diversity and inclusion.
To be successful in this role, you will bring:
Associate degree and three years of relevant experience, or combination of education and relevant experience.
Previous events planning experience in a higher education environment is a plus.
Demonstrated success in supporting the planning of multi-faceted, ever changing, complex events.
Ability to work both independently and as part of a team.
Excellent interpersonal, communication, written, time management, and customer service skills.
Initiative, attention to detail, and organizational skills to juggle multiple tasks in a fast-paced environment.
Experience working in an Apple Mac environment.
Experience working with Microsoft Office Suite, Google Drive Platform, SLACK Communications, and Adobe Suite software.
Knowledge of, or willingness to learn, Adobe Illustrator and Social Tables to support event layouts and collateral material development.
Ability to work some nights and weekends as assigned.Ability to lift and move items up to 25 lbs.
You must have a valid driver’s license for operating an event golf cart.
The expected pay range for this position is $67,000-$83,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is For You:
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Bay Area employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community. Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.
