The Legal Administrative Assistant provides administrative support to Legal Operations Supervisor and General Counsel and perform daily essential functions for efficient operation of the Legal & IP Group. Collects and prepares information for use in support of Legal & IP Department. Prepares department reports and materials for board of director meetings. Maintains a file system for legal documents and may act as legal librarian, ensuring reference materials are current. ESSENTIAL DUTIES AND RES... more details
Company Overview
With nearly 80,000 employees globally, Kyocera is a leading manufacturer of high-tech Ceramics which are used in a variety of industries including aerospace, automotive, medical applications, and semiconductor processing. You will find our innovative materials in everything from smartphones to space shuttles! Check out our profile video!
Look at these PERKS!
- Competitive pay, benefits, and hours
- 120 hours of vacation accrued per year to start (that's 3 weeks/year for regular 8-hour shifts!)
- 10 Paid Holidays per year
- 401(k)
- 401(k) company match
- Pension
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Flexible Spending Account (FSA)
- Employee Assistance Program
- Flexible schedules
- Tuition reimbursement
Kyocera
Title (Job Code): Legal Administrative Assistant (LE4312)
Exempt: No
Safety Sensitive: N/A
Pay Range: $25.86-$39.78 per hour (Actual base pay based on factors such as relevant experience, education, market, qualifications, and skills)
GENERAL DESCRIPTION OF POSITION
The Legal Administrative Assistant provides administrative support to Legal Operations Supervisor and General Counsel and perform daily essential functions for efficient operation of the Legal & IP Group. Collects and prepares information for use in support of Legal & IP Department. Prepares department reports and materials for board of director meetings. Maintains a file system for legal documents and may act as legal librarian, ensuring reference materials are current.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Log and track incoming NDAs for KII and subsidiary companies.
2. Manage various corporate records, monitor compliance schedules, prepare, and file annual reports, and file qualification applications.
3. Prepare KII BOD resolutions and and maintain minute books.
4. Update Officer & Director listings and provide corporate records on request.
5. Monitor department monthly expenses, review invoices, prepare check requests and purchase requisitions.
6. Assist in preparation of various reports: monthly plan, H/E report, Master Plan (annually), quarterly legal report.
7. Administer UKG and monitor daily timecards.
8. Prepare department Ringis and monitor Ringis requiring GC approval.
9. Administer ethics and online compliance training.
10. Provide administrative support as needed.
11. Perform any other related duties or miscellaneous projects as required or assigned.
QUALIFICATIONS
Bachelor’s degree, Paralegal Certificate or equivalent experience.
Prior experience in law office or corporate legal department.
Excellent organizational, communication, and administrative skills.
Ability to respect, protect, and maintain confidential and sensitive information.
Ability to prioritize and manage time effectively.
Excellent problem-solving skills.
Strong attention to detail is paramount.
Exceptional client service, both internal and external.
Strongly desired: Notary Public or willingness to become one.
Eligible to work in an ITAR environment.
PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is continuously required to sit; regularly required to talk or hear; occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.
ENVIRONMENTAL CONDITIONS
There are no harmful environmental conditions that are present for this position.
The noise level in the work environment is usually quiet.
ADDITIONAL INFORMATION
The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. This position may require exposure to information subject to US Export Control regulations, i.e.: the International Traffic and Arms Regulations (ITAR) or Export Administration Regulations (EAR). All applicants must be US persons within the meaning of US regulations.
Kyocera International, Inc. values diversity in its workforce, and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Kyocera International, Inc. Human Resources team directly.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
