Job Abstract

Reports to the Lead Administrator for the Department of Comparative Medicine (CMED) with wide latitude to exercise independent judgment. Ensures that faculty, staff and the Yale community using Comparative Medicine Research Molecular Diagnostics USP and Comparative Pathology Research Core USP receive high quality financial support in a manner compliant with University policies and procedures. Prepares and develops budgets for all funds including grant/contract from multiple sponsors. Develops an efficient reporting process to be used for trend analysis, financial modeling and forecasting. Ensures all departmental activities are compliant with policies and procedures to mitigate risk.

Principal Responsibilities:
Administrative Services Manager: Supervise multiple staff. Support needs of 70 faculty members and supporting staff. Provide training and guidance.

Financial Analyst and Manager: Partner with the LA to build financial plans. Provide comprehensive financial information, analysis and efficient reporting to monitor and evaluate the application of the department’s financial resources. Provide accurate responses for financial inquiries. Identify available financial resources. Recommend actions and scenarios based on current and future missions and constraints.
Increase overall financial accuracy by implementing and modeling best practices. Establish, implement, and maintain strong internal controls to provide reasonable assurance of effective and appropriate resources use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.

Compliance and Risk Management: Monitor and certify to policy adherence for all financial activity by incorporating the policies of Yale and various funding agencies into the financial planning and review of expenditure activities. Advise faculty of the appropriate financial policies. Maintain the fiscal integrity of the portfolios. Review and approve expenditures with both sponsor and Yale policies and regulations in mind and ensure proper documentation and support exists to substantiate charges made to sponsored awards. Ensure allocation methodologies adhere to regulations.

Budgeting and forecasting: Prepare and manage the development of all funds operating budget and year end forecasts and associated financial analyses and reporting.

Proposal Management and Oversight: Strategically and tactically manage by planning, prioritizing actions and providing direction across pre-award and post-award functions (55 grants, $12M annual income, 70 applications, JIT’s, progress reports per year). Ensure financial models are accurate and presented monthly to support individual PI or USP Directors’ needs. Develop, implement, and run unique multi-year sponsored and non-sponsored funding models to support projections, scenarios, and recommendations in addition to the standard modeling used by Basic Science Departments. Collaborate with other Business Offices, Central Offices, external institutions, and sponsoring agencies to ensure proper management of sponsor funds.

Cost Accounting: Responsible for the development and updating of complex financial models and associated analysis, to derive cost-based rates for the annual rate setting process for CMED’s University Service Providers. Ensure compliance pertaining to monthly billing and reconciliation.
May perform other duties as assigned. Demonstrated proficiency in Excel and experience with database management. Thorough working knowledge of accounting, financial reporting, finance, fund accounting, financial analysis, and integrating multiple pieces of financial information to identify themes, trends, and issues; including experience preparing budgets, forecasts, and financial plans. 1.Ensures implementation of strategies, policies, and procedures developed by institutional process leaders, including transformation of planning and financial management practices. 2.Manages team resources that monitor and plan long-term and annual budgeting, forecasting and financial management activities. 3.Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management. 4.Reviews and recommends budget and financial management processes in order to achieve simplicity, speed and quality for finance department. 5.Interprets accounting policies, procedures, and processes and reports to finance department management on findings. 6.Ensures compliance with Federal and State regulations, contractual requirements and University policy. 7.Manages a staff of exempt and non-exempt employees. 8.May perform other duties as assigned. Bachelor’s degree in Accounting, Business, Economics or Finance. Six years of related experience; or an equivalent combination of education and experience.