Job Abstract

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

With significant independence, provides senior administrative support that requires no instructions on routine work, and general instructions on new assignments. Resolves routine complex inquiries utilizing knowledge of policies and procedures. Applies attention to detail and advanced skills to the position. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. Routine work may be scanned by others upon completion. Prioritizes projects for completion with only limited supervision, typically receiving only general instructions.  Applies applicable policies, procedures, and practices to resolve a variety of new and routine issues. Relies on experience and judgment with the flexibility to create solutions.  Ideal candidate will possess high degree of work ethic, collaboration, dependability, and enthusiasm.

As a successful candidate, you will: 

• Types and edits a variety of complex or technical material, including correspondence, memos, reports, presentations, and confidential material
• Compiles information and prepares reports and records including confidential data and periodic statistical reports; establishes, maintains, and organizes e-files in shared folders
• Manages faculty’s calendars and schedules meetings
• Makes appointments and travel arrangements, and submits reimbursement for faculty and staff
• Screens visitors and telephone calls
•  Distributes incoming mail
• Assists department administrators with new employee onboarding (lab coats, eRA Commons/ORCID ID, visa as needed, etc.) and NES requests, and keeps department personnel/emergency lists up to date 
•  May attend staff meetings, create agenda, and record minutes
• May compose and route routine correspondence
• May train and direct clerical staff
• Makes decisions on minor administrative matters and completes clerical details as needed

Your qualifications should include: 

• High School Diploma or GED
• 3-5 Years responsible secretarial or clerical experience in a professional environment.

City of Hope is an equal opportunity employer.  To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.