Must fulfill duties of all previous grades;Answer telephones and provides appropriate information to callers, take messages and transfers calls;schedule appointments and meetings and maintain calendars;Screen and route mail and documents; determine which to respond to or which to bring to supervisor's attentionbased on content of communication and knowledge of departmental programs and activities;Assist in coordination of conferences and special events. Activities may include preparing the agend... more details
Administrative Assistant III
Job ID
2024-16358
Campus
Einstein/Resnick - Bronx
Employee Classification
1199 Union
Department
Epidemiology and Population Health
Position Type
Regular Full-Time
Hiring Rate
27.3300
Post Probationary Rate
27.8600
Job Rate
28.7300
POSITION RESPONSIBILITIES
Must fulfill duties of all previous grades; Answer telephones and provides appropriate information to callers, take messages and transfers calls;schedule appointments and meetings and maintain calendars; Screen and route mail and documents; determine which to respond to or which to bring to supervisor's attentionbased on content of communication and knowledge of departmental programs and activities; Assist in coordination of conferences and special events. Activities may include preparing the agenda, arrangingmeeting facilities, making travel arrangements, and handling supplies and refreshments, as needed; Assist with the coordination of all office functions; Independently prepares non-routine correspondence for supervisor; Set up, organize and maintain complex electronic and/or paper divisional or departmental files of records,reports and correspondence required for reference and efficient operation of division or department; maintainup-to-date procedural manuals, directives, and related records; compile and summarize data and assist inpreparing regular and special reports requiring analysis and evaluation of data; review reports received forsupervisor; check and compare with source documents and bring significant items, changes, errors oromissions to the attention of the supervisor; Maintain records of expenditures; monitor budgets and notify supervisor of potential problems; Assist in procurement and payment processes; utilize computer based programs to submit and track supplyorders, requisitions, reimbursement forms for business expenses, vendor invoices, consultant agreements,work orders, etc.; Provide administrative and programmatic support for department/division operated programs, i.e. clerkships; Assist in the coordination of department/division related activities including but not limited to the grantapplication process, onboarding of new personnel, volunteer applications, etc.; Assesses urgency of mail for supervisor; Assist in preparation of grant applications including entering grants into Cayuse system; Perform other related duties as assigned; Instructs staff in standard policies and procedures; Distribute and / or assigns clerical work as directed
QUALIFICATIONS
High School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be considered Must possess strong knowledge of Microsoft Word, Outlook, and Excel. Basic knowledge of PowerPoint. Mayuse other web based programs as assigned Must demonstrate good judgment, initiative and attention to detail Must be able to effectively track time and resources to prioritize own work assignments Must be able to work independently and produce quality work from conception to completion on assignedprojects Must possess strong customer service, communication and organizational skills Must possess high degree of familiarity with College and departmental/ divisional policies, procedures andpractices; Uses independent judgment when responding to inquiries
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