Job Abstract

Monmouth University’s Division of Finance is seeking applications for a Treasury Services Accountant in the Accounting Department of the Controller’s Office. The Controller’s Office team is comprised of accounting and finance professionals who are responsible for the general accounting, treasury management, financial and tax reporting and compliance for both the University and the Bruce Springsteen Archives and Center for American Music, a nonprofit, tax-exempt corporation and supporting organization of Monmouth University.

The candidate would be expected to Manage the Non-Accounts Receivable (NonAR) payment operations for Monmouth University and the Bruce Springsteen Archives Center for American Music, including daily recording of wire transactions, ACH returns and processing of departmental payments, file imports, serve as the point of contact for inquiries relating to payment activities. Monitor credit card portal and manage charge back activity online.

Responsible for performing daily cash closing and bank deposit procedures.

Supervise one direct report and provide coverage in their absence for all tasks including the TouchNet daily reconciliation, posting payments and processing refunds and petty cash vouchers.

Manage financial tasks such as examining daily bank reports, resolving TouchNet errors, processing manual refunds and cash receipt corrections, preparing journal entries, including year-end accruals and reversals, reconciling outside scholarships, managing petty cash, gathering audit documentation, and updating Excel and Informer reports.

Assist management in transitioning departments to online eCommerce payment services, providing TouchNet end-user training, conducting site testing, and performing product maintenance as required.

This position may qualify for the University’s Intermittent Remote Work Policy.

A complete list of job duties is available at http://jobs.monmouth.edu.

Manage NonAR related payment operations for both Monmouth University and the Bruce Springsteen Archives Center for American Music.

Examine the daily Bank Composite Reports for both the University and the Bruce Springsteen Archives Center for American Music for wire transaction activity.

Conduct research to identify wire payments and accounts for posting; including outreach to various departments as needed.

Record all wire payments, including Gifts, Tickets.com, Common App, NJ Class & Alt Loans, Grants, etc.
Review daily ACH returns for manual post-back requirements, process the return and perform outreach to related department.

Place or release ACH return holds on TouchNet and/or Colleague as needed.

Manage and supervise the activities of one direct report, Treasury Services Coordinator.

Daily monitoring of Elavon and Heartland online Credit Card Portals, review all dispute and chargeback activity. Perform outreach to related departments, manage disputes online and record any needed adjustments once the case settles.

Responsible for daily monitoring and assist with resolution of TouchNet Errors, Posting Exceptions and GL Exceptions; including opening cases for support as needed.

Responsible for daily performance of the cash closing procedures, which include recording and reconciling daily cash receipt sessions, comparing the totals with the daily bank report, and verifying and completing daily bank deposits.

Examine and investigate incoming unidentified check payments to determine the appropriate posting account, including Non AR checks for Monmouth University, the Bruce Springsteen Archives Center for American Music, and the Raffle bank accounts.

Examine gift refund requests from University Advancement to determine if a joural entry will be needed as part of the refund processing. Prepares required journal entries before submitting the refund request to the Treasury Services Coordinator for processing.

Conduct reviews of the monthly payment operations to ensure the completeness and accuracy of the daily cash receipt transactions and the timely resolution of bank reconciliation items.

Responsible for providing coverage for refund processing, daily eCommerce reconciliation, processing of payments and all other duties in absence of the Treasury Services Coordinator.

Control of the main petty cash account.

Process manual refunds by reviewing transactions, identifying appropriate accounting codes, and preparing and submitting Expense Vouchers for Accounts Payable processing.

Point of contact for questions and inquiries from departments relating to reconciling their deposit activity or researching departmental cash receipt payments.

Perform cash receipts analysis and reconciliations as needed utilizing Informer reports and Excel exports.

Assist with departments ongoing initiative to migrate University Departments with manual payment processing to online eCommerce payment services.

Assist with TouchNet testing of uStores, uPay Sites and Product maintenance as needed.

Assist with TouchNet End User Training for login and running reports as needed.

Acquire a thorough understanding and proficiency with the systems utilized in the role.

Add New NonAR codes as needed in Cash Receipt System.

Monitor supply inventory of daily bank deposit slips, deposit bags and register tape and initiate replenishment requests as needed.

Post and reconcile all cash receipts for revenue cutoff at the end of each calendar year and fiscal year, including preparation of fiscal year end accruals and reversals.

Update and maintain Informer reports used for reconciling Outside Scholarships. Prepare the fiscal year-end Outside Scholarship Reconciliation, including recording any required year end accruals and reversals.

Assist with the year-end Petty cash counts.

Responsible for gathering and organizing back up supporting documentation for year end testing relating to financial audit.

Other duties as assigned.