The Senior Operations Manager will manage and direct activities for the delivery of workplace services, operations and asset planning, maintenance and repair for a 2.6 M sq ft Global HQ with accountability for the overall delivery of portfolio management, including engineering services, site services, energy management and environmental health & safety. Responsibilities also include MSA compliance, adherence to business plan, budgetary control, capital planning and oversight of the daily managem... more details
Job Title
Senior Operations Manager
Job Description Summary
The Senior Operations Manager will manage and direct activities for the delivery of workplace services, operations and asset planning, maintenance and repair for a 2.6M sq ft Global HQ with accountability for the overall delivery of portfolio management, including engineering services, site services, energy management and environmental health & safety. Responsibilities also include MSA compliance, adherence to business plan, budgetary control, capital planning and oversight of the daily management and operational activities associated with the portfolio.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
• Lead coordination, delivery and quality assurance of all C&W account services and adherence to the client’s real estate standards of performance and needs
• Complete understanding of contract obligations by initiating audit & control systems to ensure statutory, policy and contractual commitments are satisfied
Ensure compliance with O&M standards and manage internal and external audits.
• Ensure customer focus within all areas of operational activities and maintenance of effective relationships with key client stakeholders
• Develop financial plans and specific goals for cost control/reduction and ensure that these goals are met or exceeded
• Provide leadership and guidance, advice, coaching and direct support where required to deliver best practice selection, training, assessment and recognition/reward
• Develop and maintain relationships with facility team leaders driving the operational and strategic goals
• Ensure portfolio is staffed by appropriately skilled personnel and teams, taking direct responsibility for the appointment of qualified personnel and an effective succession plan
• Lead and support the organization to develop a proactive approach to:
- Drive continuous improvement philosophy and culture throughout the organization
- Monitor vendor performance and manage key contract relationships
- Ensure SLA’s & KPI’s are achieved and aligned with contractual agreements
- Identify and recommend remedial actions and process changes
- Ensure all required policies and procedures are adopted and used on site
- Ensure all works are competently completed
- Comply with legislative, environmental, health and safety requirements
- Minimize risk to the business
• Manage the client's assets in the most profitable and/or cost-effective manner and consistent with the management contract and account plan for each property
• Develop and maintain technical proficiency, industry knowledge and communication skills to provide timely information on all property-specific issues as well as keeping the client informed of important developments and trends in the property and facility management industry
• Oversee and ensure the quality of all client reporting by standardizing systems and procedures that assure compliance with reporting standards
• Develop, mentor and coach staff to achieve organizational sustainability and career growth
• Participate, facilitate and negotiate service contracts with outside vendors to achieve balance between performance and cost in compliance with C&W's values, standards and guidelines for business conduct
• Ensure regulatory compliance and effective management of risk and liability for both C&W and client
• Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals
KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Technical Proficiency
3. Problem Solving/Analysis
4. Organization
5. Customer Focus
6. Multi-Tasking
7. Leadership
8. Vendor Management
9. Financial Management
10. Team Orientation
IMPORTANT EDUCATION
• Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required
• Masters degree in Business Administration or related field preferred
IMPORTANT EXPERIENCE
• Minimum of 10 years of commercial high-rise, campus environment and/or facility management experience with at least 6 years in critical system environments.
• Broad commercial real estate and financial background with relevant experience with expertise in all facets of facility/property operation and management, critical systems, people management, vendor management, and capital planning
• Project/construction management experience desired
• Experience with human resource and performance management processes
• CMMS/Work Order Management experience
ADDITIONAL ELIGIBILITY QUALIFICATIONS
• In-depth understanding of the client's objectives as well as a broad knowledge of the real estate life cycle
• Certified Facility Manager (CFM), Facilities Management Association (FMA), Certified Property Manager (CPM), Real Property Administrator (RPA), Leadership in Energy and Environmental Design Accredited Professional (LEED AP) designation preferred
• Strong discipline of financial management including financial tracking, budgeting and forecasting
• Knowledge of Financial Systems (Yardi a plus)
• Proficient in understanding management agreements and contract language
• Ability to develop and maintain a client focused, partnering and consultative approach
• Proficient in anticipating client needs, thinking strategically, solutions focused and be both proactive and reactive as the situation and circumstances dictate
• Ability to identify service delivery and portfolio management improvement opportunities and keen on developing recommendations that highlight the value added benefit of the outsourcing partnership
• Ability to read and understand construction specifications and blueprints
• Skilled in Building Management Systems maintenance and monitoring
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50% of the time; and extend hands and arms in any direction.
AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $170,000.00 - $200,000.00
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
