Job Abstract

The Registrar works with the dean to develop and deliver services and programs related to the maintenance of permanent records, registration, grading, academic policies, verifications, graduation, and records management for students and Alumni at the proposed Meritus School of Osteopathic Medicine.

Responsibilities:

• Maintains/works with internal and external database systems as required by the Commission on Osteopathic College Accreditation (COCA), the American Association of College of Osteopathic Medicine (AACOM), the Association of American Medical Colleges (AAMC), and the National Board of Osteopathic Medical Examiners (NBOME).
• Ensure compliance with MSOM policies and the Family Educational Rights and Privacy Act (FERPA) to ensure medical students' courses, enrollment, graduation, biographical data, and verification process are in accordance with the databases.
• Collaborate with the proposed Meritus School of Osteopathic Medicine administration to facilitate the Visiting Student Learning Opportunities (VSLO) program, including verifying standing, confirming accurate documentation is received, verifying that application requirements are satisfied, verifying student enrollment, and all other procedures for visiting students to comply with placement.
• Collaborate with the proposed Meritus School of Osteopathic Medicine administration to facilitate the preparation of the Medical Student Performance Evaluation (MSPE), enrollment in the Electronic Residency Application Service (ERAS), and certification of eligibility for residency matching services, including the National Residency Match.
• Manage and update course catalogs to be published.
• Coordinate course registration, student enrollment changes (add/drop/withdraw), grade collection, and recording of final grades and student performance evaluations for the proposed Meritus School of Osteopathic Medicine.
• Communicate/coordinate with Student Financial Services/Student Financial Aid when enrollment changes may financially impact students.
• Maintain, review, and edit student records through the graduation check process to certify graduation requirements for DO and master's degrees awarded. This includes auditing for duplicate course enrollment, grade verifications, and coordinating with advisors when needed to ensure graduation requirements are met for medical students.
• Produce and maintain process documentation for creating the academic calendar for proposed Meritus School of Osteopathic Medicine program.
• Ensure successful completion and ongoing support of required Meritus School of Osteopathic Medicine compliance and reporting to external agencies, including generating academic transcripts, enrollment reports, letters of good standing, and class statistics reports; collecting and entering COMLEX scores; and completing verifications of education for medical students and alumni as related to licensure.
• Other duties as assigned.

Qualifications

Bachelor's degree from an accredited institution plus a minimum of three years of relevant Registrar's Office experience or a combination of education and experience from which comparable knowledge and skills are acquired.

• Graduate degree preferred
• Registrar's Office experience within an osteopathic medical school preferred.
• Demonstrated proficiency in using the Microsoft Office Suite, particularly in Excel.
• Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA; ability to coordinate multiple tasks simultaneously in a high-pressure environment; ability to strategize and to be detail-oriented; ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.

Meritus Healthcare supports a Diverse and Inclusive Culture

Meritus School of Osteopathic Medicine is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. MSOM does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in our programs and in the use of facilities without such discrimination. Meritus Health, Inc. complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. MSOM is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations.