Under the direction of the Vice President of Academic Affairs, the Educational Support Specialist performs a variety of specialized and complex duties related to the course schedule preparation and faculty load calculations: prepare organize, enter data for, and format the College's class schedules; monitor data and assure accurate reporting; link faculty to sections and assignments in the database and prepare faculty contracts; and maintain integrity of data. This is a 40-hour per week, 12 mont... more details
Position Description
Under the direction of the Vice President of Academic Affairs, the Educational Support Specialist performs a variety of specialized and complex duties related to the course schedule preparation and faculty load calculations: prepare organize, enter data for, and format the College's class schedules; monitor data and assure accurate reporting; link faculty to sections and assignments in the database and prepare faculty contracts; and maintain integrity of data.
This is a 40-hour per week, 12 month position.
*Unofficial transcripts, resume and cover letter are REQUIRED with application packet.*
Duties and Responsibilities
Essential Duties:
Plan, develop, organize, and coordinate timelines for the preparation of the schedule of classes for each semester and term.
Consult and coordinate with division chairs, coordinators, and other College personnel on matters related to the preparation of class schedules.
Participate in processes to track enrollment; produce reports during weeks prior to the semester/term start date and post-census to track enrollment.
Prepare load calculations for faculty, both teaching and non-teaching certificated personnel.
Verify assignments and compensation, including payments and adjustments for absences and substitutions, office hours, and overloads; and prepare and disseminate reports as requested.
Working with the Dean of Instruction, prepare overload for all instructors.
Maintain instructor accounts for load banking; monitor load banking limits; prepare and distribute load banking statements.
Enter all class sections in the database. Track faculty released and reassigned time, sabbaticals and leaves, and other faculty assignments.
Identify discrepancies and work collaboratively to resolve reporting issues.
Other Duties as Assigned:
May take minutes of meetings related to the Office of Academic Affairs.
May assist with the updating of faculty handbooks.
May assist with faculty orientation and training.
Perform related duties as assigned.
Qualifications
Education and Experience:Any combination of education and experience equivalent to an Associate's degree and three (3) years of responsible administrative support or office clerical experience. Community college experience preferred.
Knowledge of: Office management principles; modern office practices, procedures, and equipment; applicable software including word processing, spreadsheets, and email; correct English usage, grammar, spelling, punctuation, and vocabulary; record-keeping techniques; receptionist and telephone techniques and etiquette; collection and organization of pertinent data and information. Demonstrated knowledge of computerized information systems as they pertain to computer software such as statistical analysis, word processing, queries, database management, spreadsheets, and graphics. Interpersonal skills using tact, patience, and courtesy
Ability to: Develop, maintain, and report from databases; make arithmetic computations with speed and accuracy; operate a variety of office machines including a calculator, scantron and computer, including applicable software (i.e. word processing, spreadsheets, and email); enter and retrieve data; develop and run routine and standardized queries; check document for accuracy; identify and resolve errors; compose and write letters, memos, and reports; communicate effectively both orally and in writing to exchange information in person, on the telephone, or with email; understand and follow oral and written instructions; exercise critical thinking skills in analyzing and interpreting statistical data; work independently with minimal supervision; establish priorities for, plan, and organize a variety of work assignments; accurately interpret institutional policies and procedures; keep information secure and confidential; meet schedules and time lines; work cooperatively and effectively in an environment with diverse staff and students; work with discretion and maintain confidentiality of student records; sit or stand for extended periods of time; bend at the waist, kneel, or crouch.
*Unofficial transcripts, resume and cover letter are REQUIRED with application packet.*
Supplemental Information
PHYSICAL CHARACTERISTICS:
Vision sufficient to read computer screens as well as handwritten and printed documents.
Bending and reaching to obtain or replace files and records.
Able to sit or stand for long periods of time; kneel or crouch.
Speech and hearing to communicate in person or by telephone.
Manual dexterity sufficient to use a variety of office equipment, computer keyboards, and manipulation of paper.
Able to lift supplies and materials up to fifteen pounds.
PERSONAL CHARACTERISTICS:
Be a team player in a busy educational environment which emphasizes student success and public service.
Able to work independently or in a group.
Ability to remain calm; reassure faculty, students, or the public; be flexible to changing schedules and demands.
Sensitivity to the needs of others.
WORKING CONDITIONS:
Office environment with student, faculty, and public contact.
May have pressure during peak periods.
Frequent interruptions.
Tentative Timeline: First consideration will be given to candidates who apply by July 23, 2024. Applications will be accepted until the job posting is removed.
Applications will be reviewed in the order in which they are received. Based on the number of applications received, this posting may close without notice.
*All dates are subject to change based on availability
Equal Opportunity Statement Copper Mountain College is committed to Equal Employment Opportunity for all persons and to provide educational and employment opportunities free from discrimination on the basis of ethnic group identification, gender identification, national origin, religion, age, veteran status, sex, race, color, ancestry, sexual orientation, or physical or mental disabilities, and other physical or verbal conduct. Inquiries regarding compliance and/or grievance procedures may be directed to the School District's Title IX Officer and/or Section 504/ADA Coordinator.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
Welcome to Job Abstracts
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.