Job Abstract

Mission Statement

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The ideal candidate will have grant financial management experience.

Summary

The primary purpose of the Financial Analyst position is to provide analysis of business and management financial data for strategic financial planning and assist in implementing processes to maximize efficiencies, as required for efficient accounting management. Provides skilled accounting experience for a variety of department financial processes, including the preparation of the annual budget and daily management of the department accounting system. Impacts operational procedures and practices in the department. Performs special assignments as required and prepares detailed audit reports, cost reports, etc., for departmental and institutional use.

Key Functions

Financial analysis, strategic planning, and reporting

– As assigned, prepare monthly reports summarizing available funds (Free Balance Report) for the Program Director, Department Administrator, and Chair.

– As assigned, reconcile departmental accounts/funds (e.g., FG 30, 40, 80 and 90).

– As assigned, prepare quarterly reports of PRS Staff Development Funds (faculty and midlevel providers) for submission to PRS. Work closely with administrative support staff to ensure accurate recording of expenses on an ongoing basis and update tracking document to reflect when encumbrances are expensed.

– Review and analyze data from above reports to identify trends or problem areas and formulate strategic solutions to address deficiencies.

– For ad hoc reports, assemble data from special financial statements and other reports.

– Assist in the preparation of monthly and annual financial reports and other special reports, as required.

– Review and analyze data from reports (departmental, divisional, and institutional) to identify trends or problem areas and formulate strategic solutions to address deficiencies.

– Prepare adjusting and closing entries, statements, and analyze financial operations as required.

– As assigned, initiate the invoicing process in accordance with agreements. Work closely with Grants and Contracts Accounting, Research Nurses, and other study personnel to provide the appropriate information for invoicing.

Budget/forecasting preparation

– Assist in the coordination and preparation of departmental annual budgets by applying general and specific guidelines, as established by the institution, division, and department.

– Assist in the quarterly forecasting process, incorporating changes in personnel, position vacancies, addition/loss of faculty, etc. Project future needs and requirements.

– During the annual budget process, assist with projections for revenue and expenses by utilizing, analyzing, and applying departmental, divisional, and institutional data, such as seasonal trending.

– Assist in the preparation of grant and contract budgets by applying guidelines and procedures established by the department and by adhering to the granting agency’s procedures and stipulations.

Account management and reconciliation

– Monitor balances and track income and expenses for assigned co/centers, auditing debit and credit transactions for accuracy and conformance with established procedures and regulations.

– Enter ePAF information according to research administration and PI guidance.

– Prepare basic accounting data items such as journal vouchers, for entry into the accounting system.

– Initiate contact with departmental representatives, other agencies or personnel to resolve problems or questions regarding basic accounting data items.

– Monitor accuracy and appropriateness of expenses charged to accounts.

– Monitor adherence to institutional and state guidelines and deadlines for event expenses, purchasing, and reimbursable expenses (including travel).

– Perform monthly reconciliation of chartfield strings (CFS).

Contract and service fee invoicing

– Run biopsy service reports and submit accurate monthly invoices timely according to approved rates.

– Maintain an up-to-date tracking tool for monitoring when contracts are due to be invoiced.

– Maintain an up-to-date tracking tool for monitoring when contract invoices are paid and ensure the appropriate distribution of funds received.

Other duties as assigned.