Job Abstract

HOW MIGHT YOU DEFY IMAGINATION?

You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. The successful candidate will report to the Vice President of US Medical and be responsible for providing senior level administrative support and managerial activities.

• Provide common and routine services (i.e. calendar management, travel arrangements and expense reports, candidate recruiting and requisitions, on-boarding/off-boarding, arrange workshops, etc.)
• Provide leadership to US Medical Administrative team with respect to workload balance and prioritization, coaching and mentoring
• Provide infrequent and routine services (i.e. off-site meetings, large meeting logistics, functional staff events, candidate feedback, catering requests, etc.)
• May provide some more complex services (i.e. large complex meeting logistics, confidentiality agreements, scientific and medical conference logistics, corporate event planning bi-monthly, quarterly or annually)
• Provide access to end user training and, where appropriate, assist with self-service tools such as Concur and Skype
• Manage calendars (ED, VP or SVP, but not limited to)
• Acts as a service owner within the function
• Back-up support (SVP)
• Inbox management (comprehend, take action and respond on behalf of executives (VP/ED)
• Oversight and proactive management of day-to-day activities
• Coordination and partnership with functional SPOs
• Communicate with Executives (draft, format and distribute communications)
• Workday delegation

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is a Senior Executive Assistant with these qualifications.

• Bachelor's Degree

• Associate’s degree and 4 years of administrative experience

• High school diploma / GED and 6 years of administrative experience

• Bachelor’s degree and direct experience supporting senior executives for a large corporation
• Experience working in biopharma industry
• 8+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers
• Experience managing multiple calendars including coordination across multiple time zones
• Excellent travel and meeting planning skills
• Excellent written, verbal, and presentation skills in communicating key business and clinical information including speaking in front of medium to large groups while using appropriate AV equipment
• Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
• Expert level PC skills in MS Outlook, Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, Learning Management Systems and Skype
• Outstanding organizational, time management, project management and interpersonal skills
• Ability to manage multiple tasks, prioritize and meet deadlines
• Ability to resolve problems with limited supervision
• Ability to work in a fast-paced, deadline-driven environment
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
• Discretion in dealing with proprietary information
• Team Player

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

• Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans and bi-annual company-wide shutdowns
• Flexible work models, including remote work arrangements, where possible

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range