Job Abstract

The Executive Assistant will support the CIO, IT, Data & Analytics, and Transformation teams and facility. This candidate will be responsible for a wide range of areas including executive administrative support, project management, and manage miscellaneous facility needs. Proactive and independent judgment is required to plan, prioritize and organize a diversified workload and provide recommendations for changes in practices or procedures. There will be opportunities for this candidate to expand this role into additional spaces within the business.

Responsibilities

• Complete a broad variety of administrative tasks for the executive team including: managing an active calendar of appointments; arranging detailed travel plans including international travel
• Manage special projects from planning to execution as assigned by the leadership team
• Provide miscellaneous support to the building including providing announcements, greeting guests, ordering supplies, managing package deliveries, etc.
• Produce, edit and complete first drafts for communications to broad audiences, including written and PowerPoint
• Attend Senior Leadership Team meetings and deliver on action items, including those of a sensitive or confidential nature.
• Determine appropriate course of action, referral or response.
• Utilize a transformational mindset to brainstorm, design and employ efficiencies to the position including automation, streamlining and implementation of new technologies.
• Support in facilitation of large meetings and events (schedule, reserve adequate space, order and set up meals, print, send out pre-read materials, etc.)

Desired Experience

• Prior Executive Assistant experience preferred
• High School Education or GED
• Project Management experience preferred
• Advanced knowledge of Microsoft Outlook multi-calendar management and a strong proficiency in Excel, Word and PowerPoint
• Strong organizational skills with attention to detail and a strong ability to multi-task
• Self-starter who works effectively under pressure and with time constraints
• Adaptable to readily changing priorities with the ability to provide a quick turnaround of unanticipated requests
• Problem solving abilities with strong analytical skills
• Excellent written, verbal and interpersonal communication skills
• Have a positive outlook and motivate staff to achieve goals
• Ability to communicate effectively with employees of all levels
• Maintain the highest level of confidentiality regarding all sensitive, confidential and proprietary information