Opening Date: June 18, 2024
APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED ONLINE.
RECRUITMENT TYPE
OPEN - anyone may apply.
Currently, the District has one (1) full-time position, 8 hours per day, 12 months per year. The eligibility list being established will be used to hire for this vacancy and for future vacancies that may occur within one (1) year.
The examination process will consist of supplemental questions within the application, a job-related written examination, and a qualification appraisal interview, followed by a selection interview for candidates in the top three ranks of the eligibility list.
BASIC POSITION INFORMATION
Under the direction of a designated supervisor, performs a variety of difficult and specialized accounting, financial, or statistical work involved in the maintenance, review, and processing of financial records; may provide work direction and guidance to others; may be responsible for maintaining a complete set of books for an enterprise account.
DISTINGUISHING CHARACTERISTICS
The position must work closely with the designated supervisor in facilitating records and reports. The position is distinguished from other classes in that it has complete responsibility for the accuracy and timeliness of the District’s reports which involve a complete set of books for a subsidiary account. Incumbents in the Senior Accounting Assistant classification perform difficult and technical accounting, financial, or statistical duties using independent judgment and may perform lead duties as assigned. An Accounting Assistant monitors and maintains assigned accounts under more direct supervision.
The classification specification does not describe all duties performed by the incumbent in the class. This summary provides examples of typical tasks performed in this classification.
Perform complex and technical fiscal record management operations related to one or more specialized accounting and budget control functions pertaining to the assigned school or District operation. E
Audits, posts, balances, and verifies accounting and budget control records for accuracy and potential areas of concern. E
Prepares trial balances, financial statements, and bank reconciliation. E
Establishes, posts, and maintains journals, ledgers, and a variety of other accounting and fiscal records. E
Analyzes and reconciles accounting documents and records including computer printouts; identifies errors and processes necessary documents to correct discrepancies. E
Prepares and verifies the accuracy and completeness and financial files, records, and reports; prepares accounting and budget control record analysis. E
Prepares system input data and analyzes, verifies, and reconciles output reports. E
Assists in creating budgets, encumbering funds, and maintaining ledgers; control and monitor budgets and expenditures; calculate, prepare and verify accuracy of reimbursement claims. E
Assists in the development of budget preparation materials, including the projection of revenue and expenditure data. E
Performs lead functions within a specialized accounting and budget control record management system that may include the preparation of technical and complex reports. E
Provides technical information and reports to County, State, and Federal agencies. E
Independently verify computer output reports to assure the accuracy of records; reconciliation of computer systems, reports, and journal entries. E
Inspect and verify accuracy of personnel, payroll, and financial documents and related materials; detect, trace and resolve discrepancies, errors, and questions regarding invoices. E
Compile and input accounts payable, cash disbursements, inventory, accounts receivable, and adjustments. E
Compile, organize and review financial data and documents; prepare and process financial reports and statements as mandated by County, State, and Federal agencies. E
Prepare financial reports and related documents including balance sheets and reimbursement claims for assigned areas. E
Assures the timely receipt and distribution of data and reports. E
Maintain check records and receive and reconcile bank statements; compile figures for specialized billing and related reports. E
Assist in other department functions as required.
Performs other duties related to the class as assigned.
Note: At the end of some of the duty statements there is an italicized "E" which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act.
KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
Methods, practices, and procedures of school district accounting and budget control record management
Basic accounting practices, procedures, and terminology
District accounting and related procedures
Operation of manual and computer-assisted accounting and budget control record management systems
Modern office practices, procedures, and equipment
Record-keeping techniques
Technical aspects of the field of specialty
Telephone techniques and etiquette
Interpersonal skills using tact, patience, and courtesy
Microsoft Office software, Los Angeles County Office financial system
Federal, State, and District laws, regulations, and policies related to the assigned accounting areas
ABILITY TO:
Perform a variety of arithmetic calculations with speed and accuracy
Work cooperatively with others
Apply bookkeeping and financial record-keeping practices for the maintenance of assigned accounting records
Maintain complex financial records, analyze data and prepare accurate reports.
Verify, balance, and adjust accounts
Establish and maintain cooperative and effective working relationships with others
Understand and follow oral and written directions
Meet schedules and timelines
Work independently with little direction
Communicate effectively both orally and in writing
Operate standard office equipment including a calculator and computer
Input data at 35 words per minute.
Learn to operate the software used by the District for accounting functions.