Description and Essential Functions
Connected by Amazing Employees
The City of Murrieta is accepting applications for the position of Recreation Coordinator (Events) to fill one (1) current vacancy in our Community Services Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.
POSITION
The Community Services Department is seeking a high-energy and extremely motivated candidate to assist with an expanding portfolio of special events, both City and privately hosted, for the enjoyment of the Murrieta community. This position will assist the Special Events Supervisor to ensure that community-based events are of the highest quality. Will help coordinate all facets of special events, assist external organizers of events, manage vendors, and ensure best practices of risk management are being implemented in a fast-paced environment. A candidate must be well-organized and possess sound knowledge of event planning. Excellent communication and attention to detail skills are vital in this role. Must have a demonstrated passion for the community and delivering programs that lead to a higher quality of life.
DESCRIPTION
Under general supervision, assists in planning, organizing, coordinating, and providing direction and oversight for one or more recreation programs, community events, and/or facilities; programs may include but are not limited to youth programs, aquatics, youth and adult sports, senior center activities, and special interest classes; assists in facilitating programs in recreation and sports facilities, including swimming pool, and senior center; provides administrative support and program assistance to the Recreation Supervisor; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Recreation Supervisor. Exercises technical and functional direction and provides training to lower-level seasonal staff.
CLASS CHARACTERISTICS
This is the journey-level classification in the Recreation Coordinator series responsible for performing the full range of assigned program duties, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from the Senior Recreation Coordinator in that the latter is responsible for a more diverse and complex range of community events, requiring the coordination of program budgets as well as the independent planning and implementation of events and activities.
ESSENTIAL FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Provides assistance to the supervisor in planning, coordinating, and implementing recreation programs, activities, and/or systems at one or multiple sites
- Participates in the day-to-day operations of one or more recreation programs and/or facilities; undertakes opening and closing procedures; sets up and tears down facilities throughout the day for different activities; inspects facilities for potential hazards
- Interacts with the public to assist them with recreation class registrations; receives and responds to questions and concerns; authorizes late withdrawals and entries in classes and issues refunds and credits consistent with departmental policy
- Assists in ensuring that vendors for City special events have the necessary permits, business licenses, and insurance for compliance with City and mandated requirements; communicates with the Department of Health with respect to food vendors; assists in coordinating the work of vendors during events
- Works with instructors of various classes; prepares weekly and daily schedules; creates promotional materials; verifies and sends payment requests to the Finance Department
- Assists supervisor in coordinating sports or aquatics-related programs and activities; performs registration work; receives and accounts for fees received; ensures the upkeep of equipment, supplies, and facilities; performs field preparation; organizes staff to keep score and run the game clock
- Assists in the selection, scheduling, and assignment of work to part-time seasonal and volunteer workers; trains in work activities as needed
- Assists in program marketing and communication in such areas as contributions to the Activity Guide, preparing flyers and brochures, and using social media to reach a wide range of community participants
- Orders supplies and materials for projects and activities as authorized by supervisor; maintains records of purchase orders.
- Monitors the proper and safe use of program facilities by patrons; patrols recreational facilities to ensure adherence to rules and ordinances; ensures that incident and accident situations are properly responded to, handled, and documented
- Assists with training staff in the use of the automated software system for registrations and program fees; oversees registration activities and ensures accurate record-keeping for program receipts
- Maintains accurate records of recreation services, including schedules, program participation, and related activities
- Observes and complies with City and mandated safety rules, regulations, and protocols.
- Performs other duties as assigned
Community Events Programming- Assists in the recruitment and selection of staff; provides recommendations; provides training, orientation, and guidance to staff and volunteers; oversees schedules and monitoring of volunteers
- Assists in the planning, developing, and implementation of the City’s community events which comprise multiple events of family, cultural, and social significance for the community; assists in identifying event themes and resources needs; assists in the development of the annual event schedule; evaluating events and recommending improvements
- Assists in coordinating many aspects of each event; books entertainment and rental equipment such as stages, tables, chairs, and other materials; recruits and organizes vendors; obtains event insurance
- Assists in coordinating and preparing event marketing materials for events; creates event flyers; writes press releases; uses and promotes social media to reach a broad part of the community; maintains and updates the website to ensure event information is up-to-date and accurate
- Attends and occasionally leads the City’s Special Events Committee comprising of representatives from other City departments involved in the event implementation in the absence of the Event Recreation Supervisor
- Assists in coordinating the use of City facilities for outside events; works with other City departments and external agencies to determine what special conditions may apply to the external event; writes” conditions of use” for external event organizers; ensures that resources needed for compliance are organized and available
Minimum Qualifications
EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- High School Diploma or equivalent (GED)
- Two (2) years of recreation program operational support experience
Community Event Programming- Government special events experience preferred
LICENSES AND CERTIFICATIONS- Possession of, or ability to obtain and maintain, a valid California Driver's License
- CPR and First Aid Certification for infant, child, and adult, and AED Certificate within three (3) months of hire
Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions
KNOWLEDGE OF
- Operations and services of comprehensive recreation programs serving a diverse community
- Principles and practices of recreation program development, implementation, review, and evaluations
- Procedures for supporting, planning, implementing community events, and maintaining a variety of recreation and leisure activities, and programs
- Methods and techniques of recreation site oversight and maintenance
- Operational characteristics of the equipment used in sports programs
- Principles of providing functional direction and training to staff, seasonal workers, and volunteers
- Methods and techniques for developing marketing materials
- City procurement policies and procedures
- Principles and procedures of record-keeping, cash handling, and report preparation
- Business arithmetic
- Methods and techniques of communicating program activities, including the use of social media
- Applicable Federal, State, and local laws, codes, and procedures relevant to the assigned area of responsibility
- City and mandated safety rules, regulations, and protocols
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
Community Event Programming- Applicable safety precautions and procedures related to the program area(s), and facilities to which assigned
- Principles and practices of program budgeting and purchasing
- Recreational, cultural, age-specific, and social needs of the community
ABILITY TO
- Assist in developing and implementing a variety of recreational, cultural, sports programs and community-based events
- Schedule, plan, assign, review, and oversee the work of assigned staff, seasonal workers, and volunteers
- Source the equipment and materials needed to implement assigned programs
- Develop and implement safe work and play practices
- Prepare recreation activity or event schedules, staffing schedules, reports, and other related program materials
- Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities
- Prepare clear and concise reports, correspondence, and other written materials
- Establish and maintain a variety of filing, record-keeping, and tracking systems
- Understand and follow oral and written instructions
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to the work performed
- Independently organize work, set priorities, meet critical deadlines, and follow up on assignments
- Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Community Event Programming
- Plans, organize and coordinate the work of assigned event staff when needed
- Evaluate program effectiveness and recommend changes
- Effectively monitor event expenditures
PHYSICAL DEMANDS
Must possess mobility to work in a standard office, park, and/or recreational facility setting and use standard office and/or recreation equipment, including a computer, to operate a motor vehicle and to visit various City, recreation, and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds or heavier weights, in all cases, with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees work in the field where they are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions; when rendering first aid or CPR, employees may be exposed to blood and bodily fluids. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Supplemental Information
APPLICATION PROCEDURE
A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov.
SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists.
SPECIAL EMPLOYMENT REQUIREMENTS
The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation. Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment.
EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.
THE COMMUNITY
Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest.
