Organize, schedule, assist in planning, agenda creation, setup and execution of meetings and events, including but not limited to travel arrangements, reserving meeting space and coordination of meals. Document meeting minutes, track and communicate action items, and provide technical assistance for conferencing. Support the efficiency of meetings including management and collation of prep work, preparation of minutes and follow-up actions, and tracking deadlines and sending reminders (35%)Maint... more details
Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees.
Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson Strong-Tie an inspiring place to work since 1956. Our team of talented people are dedicated to our shared mission: to provide solutions that help people design and build safer, stronger structures.
Learn about our company culture directly from our team.
YOU
As an Associate Executive Assistant, you will be responsible for providing administrative support to our Senior Leaders. You will handle details of a confidential nature, collect and prepare sensitive information for use in discussions, provide reporting and attend meetings with the organization’s staff.
WHAT YOU’LL BE DOING (% of Time)
Organize, schedule, assist in planning, agenda creation, setup and execution of meetings and events, including but not limited to travel arrangements, reserving meeting space and coordination of meals. Document meeting minutes, track and communicate action items, and provide technical assistance for conferencing. Support the efficiency of meetings including management and collation of prep work, preparation of minutes and follow-up actions, and tracking deadlines and sending reminders (35%)
Maintain our Senior Leaders’ day-to-day schedule by planning and scheduling business and personal meetings, in-person and remote, as well as coordinating and booking domestic and international travel arrangements. Work closely and effectively with the Senior Leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. (30%)
Complete a broad variety of administrative support tasks independently that include completing expense reports; monitor and predict spending and advise appropriately; composing and preparing emails; compiling documents for meetings; preparing PowerPoint presentations and implement processes to manage projects, information, and people. (25%)
Ensure the office is well maintained and stocked, picking up and receiving packages and run errands as needed. (10%)
DESIRED SKILLS AND EXPERIENCE
If you can do everything listed above, you’ve got what it takes. Perhaps some of the following would be helpful too:
- Bachelor’s degree or equivalent practical experience required.
- 5 years’ of administrative support and/or project coordination experience, supporting multiple senior level leaders.
- Proficient in Microsoft Office Suite (Word, Excel and PowerPoint) required.
- Proficient in Smartsheet preferred.
- Attention to Detail: Ability to monitor and review work for accuracy, completeness and possess strong organization skills. Self-Management/Prioritization: Prioritizes tasks and activities based on the contribution they make to the department and company’s objectives. Ability to manage multiple projects and competing priorities and to set well-defined and realistic personal goals.
- Problem Solving: Identifies problems and opportunities for changes and implements solutions accordingly. Ability to identify options for solving a problem and evaluate the strengths and weaknesses.
- Results Focus & Initiative: Ability to take initiative in a challenging, fast-paced environment. Ability to identify what needs to be done and take action, when a situation requires it. Ability to set high goals and work hard to achieve them. Ability to demonstrate a positive attitude towards getting things done.
- Teamwork: Coordinates one’s work and performance with that of others to achieve mutual outcomes. Ability to build and sustain cooperative working relationships and build consensus within the department.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is frequently required to sit, talk, and hear, and sometimes walk and stand. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORK ENVIRONMENT
This job operates in a professional office environment where standard office equipment such as computers, phones, printers/scanners, etc. are frequently used.
TRAVEL REQUIRED
This job requires less than 5% domestic travel.
WORK STATUS & LOCATION
This full-time, exempt position is located in Pleasanton, CA, or Dallas Fort Worth, TX, and open to a hybrid schedule.
RELOCATION
Relocation is not available for this position.
Pay
$50100 - $78100 / year
* Posted pay range is based upon national average and may vary depending on geographical work location.
REWARDS AT SIMPSON STRONG-TIE
We recognize and reward employees with a carefully designed and comprehensive rewards package, including competitive compensation, quarterly bonuses or commission and first-rate benefits. May exclude some positions, such as seasonal jobs.
- Quarterly Bonuses/Commission: You will be eligible for either a bonus or commission, paid on a quarterly basis. We believe all employees affect customers, sales and revenue — directly or indirectly – and should be rewarded by sharing the company profits.
- Benefits: We provide a wide range of benefits for eligible full-time employees including: medical, dental, vision, retirement contributions, employee stock purchase and bonus plans, pay for holidays, vacation, sick days, funerals and jury duty, years of service awards, employee discounts, employee referral bonuses, charitable contribution matching, education reimbursement and more. View benefit plan details here: https://benefits.strongtie.com/.
In keeping with the Company's commitment to the communities in which it does business, we are an equal opportunity employer. This means that to the fullest extent required by local law, employment decisions are based on merit and business needs and not on race, color, citizenship status, national origin, ancestry, sex, gender (which state law may define to include gender identity/expression, transgender identity, pregnancy, childbirth or related medical condition, and gender stereotyping), sexual orientation, age, religion, creed, physical or mental disability, genetic information, medical condition, covered marital status, protected veteran status, or any other basis protected by applicable law.
Please note all job offers are contingent upon a successful background investigation and drug test. Simpson Strong-Tie's drug policy is based upon Federal Law, and therefore will screen applicants for amphetamines, including methamphetamines, cocaine, phencyclidine, opiates, and marijuana. Where applicable, drug testing for marijuana may be modified to conform with state and local laws.
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