Job Abstract

Rutgers, The State University of New Jersey is seeking a Facilities and Event Coordinator for the Institute for Families (IFF). This position reports to the Sr. Manager of Finance and Operations. Among the key duties of the position are the following: Coordinates operations at IFF offices and its leasing agreements, including assignment of space, branding, scheduling, maintenance, and access by occupants and stakeholders. Recommends and communicates procedures for utilization and security of IFF... more details

Facilities and Event Coordinator

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Position Details

Position Information

Recruitment/Posting Title	Facilities and Event Coordinator
Job Category	URA-AFT Administrative
Department	Institute for Families
Overview	The Institute for Families (IFF) at the Rutgers School of Social Work exists to advance the professional practice and knowledge base of individuals and organizations improving the lives of children and families. The Institute delivers services through a portfolio of over $25M in awards that increase the capacity of child welfare and human service systems, largely through training, technical assistance, and applied research and evaluation services which are delivered through Institute sites throughout the state and a host of community-based locations.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Facilities and Event Coordinator for the Institute for Families (IFF). This position reports to the Sr. Manager of Finance and Operations. Among the key duties of the position are the following: Coordinates operations at IFF offices and its leasing agreements, including assignment of space, branding, scheduling, maintenance, and access by occupants and stakeholders. Recommends and communicates procedures for utilization and security of IFF’s sites and occupants. Serves as a safety awareness liaison to University, building and community stakeholders as a means to maintain security while keeping all occupants and stakeholders up to date on changes to status. Ensures that sites are welcoming and portray the Institute, School and University brand. Maintains an inventory of and supports access to community-based locations where IFF’s programming may be delivered. Provides excellent customer service while maintaining the integrity of the policies and procedures of the University, School, and Institute, while upholding the values of IFF’s mission and credo.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	63518.000
Annual Mid Range Salary	79089.000
Annual Maximum Salary	94659.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree or an equivalent combination of education and/or experience. Two (2) years of experience in facility or events management.
Certifications/Licenses	A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities	Commitment to responsive and solution-oriented problem-solving skills. Excellent organizational, written, and verbal communication skills. Must be computer literate with experience in word processing. Must be able to recognize and evaluate maintenance problems, security issues, and operate audio/visual equipment.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Must be able to lift 50 pounds. Works on-site a minimum of four days each week. Travels weekly to IFF’s offices around the state. May require evening or weekend coverage.
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	24ST1525
Posting Open Date	07/01/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor's degree or an equivalent combination of education and/or experience?
- Yes
- No
* Do you have two (2) years of experience in facility or events management?
- Yes
- No

Applicant Documents

Required Documents

Resume/CV
Cover Letter/Letter of Application
List of Professional References (contact Info)

Optional Documents

Apply with Rutgers University

Search Terms: Event Coordinator, Facilities, Coordinator, Event, Operations

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Event Coordinator Jobs: $15-$57/Hr. Multiple Positions Hiring Immediately

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