We are seeking a highly organized, proactive, and detail-oriented professional to join our Global Finance team as an Executive Assistant to our Senior Vice Presidents (SVPs) and Vice Presidents (VPs) of Finance ("Finance Executives"). The successful candidate will excel in a dynamic environment, possess a strong customer-service mentality, and demonstrate flexibility in adapting to different styles and needs of various Finance Executives. Critical to this role are strong organizational and commu... more details
Who are we?
Equinix is the world’s digital infrastructure company®, operating over 250?data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.
A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions.?We embrace diversity in thought and contribution and are committed to providing?an equitable work environment that is foundational to our core values as a company and is vital to our success.?
Executive Assistant, Global Finance
Job Summary
We are seeking a highly organized, proactive, and detail-oriented professional to join our Global Finance team as an Executive Assistant to our Senior Vice Presidents (SVPs) and Vice Presidents (VPs) of Finance ("Finance Executives"). The successful candidate will excel in a dynamic environment, possess a strong customer-service mentality, and demonstrate flexibility in adapting to different styles and needs of various Finance Executives. Critical to this role are strong organizational and communication skills, the ability to manage competing priorities, and a proactive, resourceful approach to learning and using company tools and systems.
Responsibilities
Administrative Support
Manage and maintain the Finance Executives' calendars, including scheduling meetings, appointments, and travel arrangements
Prepare, review, and track expense reports
Print and scan documents requiring signatures in a timely manner
Meeting Coordination
Organize and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items
Arrange logistics for meetings, conferences, and events, both on-site and off-site, across multiple time zones
Collaborate with other Executive Assistants across the company to organize critical meetings
PO Management
Oversee Purchase Order (PO) management, including creation, tracking, and processing of POs
Ensure compliance with company policies and procedures related to PO issuance and approvals
Work closely with the finance and procurement teams to resolve PO-related issues and discrepancies
Maintain accurate records of all POs and provide regular updates on PO status to the Finance Executives
Travel and Expense Management
Thoroughly understand and ensure compliance with the travel and expense policies and procedures
Arrange travel itineraries and accommodations for Finance Executives and support team members as needed
Ensure timely and accurate submission and processing of expense reports
Review expense reports on behalf of Finance Executives, ensuring adherence to company policies
Team Support
Provide administrative support to the leadership team, assisting with various tasks and projects as needed
Help coordinate team events, meetings, and activities
Coordination with Other Executive Assistants
Collaborate with other executive assistants to coordinate cross-departmental activities and meetings
Share best practices and provide backup support as needed
Foster a collaborative environment among the executive support staff to ensure smooth operations and communication across the organization
Confidentiality and Professionalism
Handle sensitive information with discretion and maintain the highest level of confidentiality
Act as a liaison between the Finance Executives and other executives, employees, and external partners
Manage office administrative work requiring the use of independent judgment and initiative
Qualifications
5+ years of experience supporting multiple executives at once, preferably in a finance or corporate environment
Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
Experience with Coupa (procurement) and Concur (travel) desired
Experience with expense reporting and PO management
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to manage competing priorities effectively
Flexibility and adaptability in working hours, particularly during quarter ends
Bachelor’s degree preferred
Experience in a culturally diverse and global company preferred
Notary (or willingness to become one) preferred
Ability to be a self-learner and proactively use company tools and systems
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
The United States targeted pay range for this position in the following location is / locations are:
Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.
This position may be offered in other locations. Your recruiter can share more about the specific pay range for your preferred location during the hiring process.
The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.
As an employee, you become important to Equinix’s success. Details about our company benefits can be found at the following link:
USA Benefits eBook
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
