Job Abstract

THE DEPARTMENT

The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity.

• A passion to work in public sector human resources.
• Ability to effectively manage time and resources to ensure that work is completed efficiently to meet established deadlines, with self-management and independent judgment.
• Highly resourceful, innovative and possess strong customer service skills to communicate in a professional and effective manner both verbally and in writing.
• Ability to work effectively with City staff to provide counsel and assistance regarding a wide range of human resources issues related to recruitment, selection, classification, compensation, benefits and payroll.
• Be an action-oriented individual who shows initiative and anticipates the needs of customers to complete work projects and assignments.
• Be flexible and adaptable to changing priorities throughout the work day.
• Excel in a fast-paced, progressive and demanding work environment, which is supported by collaboration, transparency and ethics of the highest level.
• Be a highly confidential and discreet individual with experience providing professional-level Human Resources support to a public sector organization.

Key Responsibilities
Recruitment Functions

• Develops, coordinates and implements selection processes, including review and development of a variety of testing instruments.
• Prepares job announcements, selection materials, interview questions, rating sheets, recruitment advertisements and written correspondence.
• Screens employment applications.
• Schedules, facilitates, proctors, and conducts interviews, written exams, assessment centers, and performance exams.
• Interprets and analyzes exam scores, set pass points, prepares reports to document results.
• Maintains eligibility lists and classification descriptions.
• Explains and interprets Human Resources policies, procedures and practices to internal and external customers.
• Assists professional staff in performing and conducting studies, special projects, administrative and technical functions.
• Performs data collection, entry and analysis.
• Ensures areas of responsibility are in compliance with related Federal and State laws, City Personnel Rules and Memoranda of Understanding, and applicable legislation.
• Establishes and maintains filing and reporting systems.
• Represents the City at community outreach events and career fairs.
• Conducts research and makes recommendations regarding appropriate outreach sources and methods.
• Maintains mandated records as required by law.
• Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.

• Performs specialized technical and highly detailed work in the preparation, review, verification and processing of payroll/benefits information.
• Maintains records for employee payroll deductions and prepares reports and payments to various taxing, financial and insurance organizations.
• Conducts training and assists in providing instruction to other departments’ employees regarding procedures and requirements of the Human Resources Information System (HRIS)
• Reviews materials for accuracy, completeness and compliance with departmental policies, laws and other regulations.
• Compiles, prepares and processes various periodic billings and special reports related to payroll/benefits.
• Processes employee transactions using HRIS, including new hires, merit and salary increases, promotions, transfers and separations.
• Provides information to City employees and others that require the use of judgment and interpretation of policies, laws, rules and regulations.
• Processes payroll/health benefits for employees and retirees according to established policies and procedures and Memoranda of Unde
• Assists with annual Open Enrollment activities and recordkeeping.
• Processes payments reconciles monthly premiums.
• Acts as a liaison between employees and benefits providers.

Education/Experience
Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary to satisfactory job performance would be qualifying.

Human Resources Technician I - Equivalent to an Associate's degree from an accredited college with major course work in human resources. Demonstrated experience may be substituted for college coursework.
Human Resources Technician II - Equivalent to an Associate's degree from an accredited college with major course work in human resources. Three years of responsible administrative clerical or technical experience in the assigned subject area.

Licenses, Certificates & Special Requirements:
Possession of, or ability to obtain by the time of appointment, a valid Class C California Driver’s License.
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Knowledge, Skills and Abilities

Incumbents of the entry (I) level are expected to acquire the following

Knowledge of: Theories, principles and practices of public human resources administration; human resources information systems programs; principles and procedures of payroll accounting; recruitment and selection processes; benefits administration; classification and compensation plans; Federal and State employment laws; Federal and State tax laws pertaining to withholding, FICA, Medicare, etc.; research methods and techniques; computer software, including word processing, database, spreadsheet and accounting applications; English usage, spelling, punctuation and grammar; basic mathematical calculations and statistics and statistical methods; modern office procedures, methods and computer equipment.

Ability to: Use independent judgment in the exercise of daily responsibilities; work effectively under deadlines; maintain detailed and accurate records; perform independent research in carrying out administrative and technical duties; collect, compile, analyze and present a variety of data in a meaningful way; develop and implement various data collection, reporting and filing systems; review forms and reports for mathematical and accounting accuracy; understand, interpret and apply complex policies, procedures and regulations; obtain information through interview; handle multiple project assignments; deal effectively and courteously with the public; analyze situations quickly and objectively to determine proper course of action; on a continuous basis; use a personal computer and office equipment necessary for successful job performance; type at a speed necessary for successful job performance; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Physical and Environmental Demands

Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

Sitting: Constant
Walking: Occasional
Standing: Rare
Bending (neck): Frequent
Bending (waist): Rare
Squatting: Rare
Climbing: Never
Kneeling: Rare
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Occasional
Twisting (waist): Rare
Grasp - light (dominant hand): Occasional
Grasp - light (non-dominant): Rare
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Rare
Reach – above shoulder level: Rare

Push/pull:
Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Lifting:
Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never

Carrying:
Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Coordination:
Eye-hand: Required
Eye-hand-foot: Required
Driving: Required

Vision:
Acuity, near: Required
Acuity, far: Required
Depth perception: Required
Accommodation: Required
Color vision: Required
Field of vision: Required

Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required

Work environment:
Works indoors, works outdoors, exposure to slippery or uneven walking surfaces, using computer monitor, works around others, works alone, works with others.

Class Code: 2040
FLSA: Non-exempt
EEOC Code: 5
Barg. Unit: CFEA
Probation: 12 months
Rev.: 11/15