| Job Summary: | The Project Associate (PA) will report to the senior construction Project Manager and is responsible for managing 20 – 30 projects that are small to medium in size, cost, and complexity. The PA will coordinate contact between OSU and project client(s), subcontractors, Architects, and other stakeholders in the planning, design, construction, engineering, and management of their assigned projects.
The PA will employ their knowledge of methods, standards, and equipment used within the construction and facility renovation industry to evaluate the work of in-house skilled tradesmen and contractors to ensure adherence to project guidelines and construction standards and enforce the policy and procedures of the unit.
The PA is responsible for scheduling site walks with contractors to obtain pricing proposals in order to facilitate contracting through the AiM software. As well as providing site access, scheduling the delivery of materials and ensuring projects stay on budget.
The PA is responsible for the development of cost estimates for bidding by contractors, including the defined products and materials needed, all while adhering to the University Design Standards and requires the ability to review the completion of submitted proposals, assess for the best overall value for the work to be completed and provide direction through the Request for Information process to the University Designer, Architect, Engineer or the client to ensure all aspects of the proposal are applicable.
The PA will meet with management when finalizing the scope of work, design intent and standard operating procedure for project requirements and provide updates on the assigned projects schedule, budget and productivity. Additionally, the PA will work with management to facilitate approval of alternate products through the submittal process.
The person in this position frequently communicates with students, staff, customers and outside vendors who have inquiries about various aspects of their assigned projects and must be able to communicate effectively and accurately and exchange accurate information while presenting a friendly and positive demeanor.
Ability to establish and maintain effective working relations with contractors and departmental representatives. Ability to work independently.
To complete various assignments, work may be required and scheduled during non-business hours, which include evenings and weekends. Due to the position’s communication expectations, the incumbent will be required to maintain a personal cell phone and be continually available during and after normal working hours. Work involves incidental or occasional exposure to uncomfortable and hazardous working conditions, both indoors and out, such as extreme temperatures, moving machinery, electrical sources, potential hazardous chemicals, dirt, dust, fumes, smoke, unpleasant odors, and loud noises. In addition to joining a dedicated team, we offer many incentives, some of which include promotional opportunities, career development plans, employee and dependent tuition waivers, and a generous benefits package that offers optional medical, dental, vision, and life insurance. Paid sick and annual leave, retirement benefits, 13 paid holidays per year, and paid parental leave. Other benefits include free gym memberships, confidential employee assistance programs, and more!
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| Position Qualifications: | Required Qualifications: High School/GED Eight years related work experience with six of those years in building maintenance. Post-secondary education may be substituted for years of experience. Have before hire and maintain after hire a valid driver’s license. A valid driver’s license must be maintained for the operation of an OSU vehicle, which is required in the performance of job duties as assigned. Knowledge: Ability to manage fast-moving small- to medium -sized construction and renovation projects.
Computer skills in Outlook, Word, and Excel for departmental record keeping, and good organizational ability.
Skills in evaluating the work of others to ensure adherence to stated standards.
Skills in conflict resolution and resolving problems involving tenants and contractors regarding project requirements.
Ability to establish and maintain effective working relations with contractors and departmental representatives. Ability to present a friendly and positive demeanor to students, clients served, staff and the general public.
To effectively and collaboratively navigate project requirements with stakeholders, the applicant must have conflict resolution skills and be a proactive problem solver.
Knowledge of methods, standards and equipment used within the facility repair and renovation industry.
Basic knowledge of building codes and ability to incorporate EHS’ AHJ expectations into code framework.
Ability to become proficient in the use of AIM software including CMMS (Computerized Maintenance Management System), and CPPM Capital Planning and Project Management) modules.
Effective work habits, including commitment to quality work, time management and organizational skills, attention to detail, ability to multitask, and good record-keeping skills.
Proved record of sound judgment and decision-making, asking for help, bringing forward problems, communicating with others, and working around and near moving machinery and electricity.
Able to learn and act on new technical or complex information.
Ability to become proficient in the use of “AIM” Computerized Maintenance Management System (CMMS) software and the use of mobile technology
Must work safely, adhere to all safety requirements, and promote a safe work environment.
This position may require manual labor and occasionally the physical ability to lift up to 50 pounds and in excess of 50 pounds occasionally. Must be able to occasionally move about or remain in a stationary position 25% of the time. Constantly positions self to fulfill the duties of the position which include overseeing work in small mechanical rooms and other maintenance or construction activities.
Occasionally ascends/descends heights to accomplish work.
Occasional to frequent work on roofs, ladders, and stairs and occasional work on high-reach machinery. Some irregular and extra hours as needed for projects and emergencies. Emergencies frequently involve difficult working conditions. Preferred Qualifications: Associate degree in Construction Management, Engineering, Building Trades, Technical
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| Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so. Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu. |
