Financial management and accounting (40%):
? Manage the financial operations of the office as well as several campus-wide programs including the Senior Thesis Research Funding program, ReMatch, Princeton Correspondents on Undergraduate Research blog, Princeton Research Day, Undergraduate Fund for Academic Conferences, ReMatch+ and Office of Undergraduate Research Student-Initiated Internship Program (OURSIP), and the Summer Research Colloquium.
? In collaboration with the Director, prepare yearly operating budget and program-specific budgets.
? Process financial transactions, track expenditures, prepare financial reports and budget forecasts.
? Prepare and approve electronic expense reports, payment requests, and requisition.
? Coordinate all undergraduate research award disbursements, ensuring program participants, vendors, and programs receive payments in a timely fashion.
? Assemble annual report of undergraduate research awards and liaise with Donor Relations for stewardship purposes.
Undergraduate research programs coordination (30%):
? Coordinate and support all OUR programs (see list above).
? Update and implement all program timelines, online materials, application forms and processes in SAFE and GPS.
? Assemble proposals for review, track awarding process and completion of travel, human and animal research compliance requirements, process and reconcile award payments, coordinate return of unspent funds with student recipients, and verify completion of post-project requirements.
? Respond to program inquiries from undergraduate students, faculty, and administrators.
? Direct management responsibility for the senior thesis research funding activity in SAFE; schedule funding cycles and communicate deadlines and policies with other campus funders; co-lead training sessions for administrators and student applicants.
Event planning and coordination (15%):
? Direct responsibility for the logistical management of OUR-sponsored events including scheduling, venue selection, catering, AV needs, preparing participant materials, and event signage.
? In collaboration with the Director, develop event budgets. Track expenses and ensure the careful and appropriate management of funds and resources.
? Create and collect event metrics to assess events success over time, identify areas for improvement, and work to grow participation in OUR programs.
Administrative office support and communication (15%):
? Serve as the first point of contact for the office’s in-person visitors, phone calls, and email inquiries from the OUR and senior thesis service accounts; exercise judgment in bringing urgent matters to the Director or Assistant Director.
? Coordinate staff meetings including scheduling, preparing agendas and related materials, and taking meeting notes. Manage office calendar. Maintain office supply inventory and order supplies.
? Coordinate the onboarding process and training of casual hourly/temporary employees.
? Support the hiring process of Princeton Correspondents on Undergraduate Research, OUR undergraduate communications assistants, and SRC program assistants; review and approve timesheets in JobX, centrally track expenses.
? Create and update content on OUR’s online platforms, including the office website and instagram account, as needed and in consultation with the Director and Assistant Director.
? Review and publish entries to the Princeton Undergraduate Research Calendar.
? Manage the central summer undergraduate research programs database.
