Roles and Responsibilities include a broad variety of administrative tasks, working closely with the CEO to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall: Complete a broad variety of administrative tasks for the CEO, including managing an extremely active calend... more details
Executive Assistant to the CEO
Job LocationsUS-VA-Alexandria
ID
2024-18834
Category
Administrative Services/Support
Security Clearance Requirement
U.S. Citizenship
Type
Regular Full-Time
Level
Mid-level
Overview
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.
Reporting directly to the President and CEO, the Executive Assistant provides high-level confidential administrative support to the office of the CEO. The Executive Assistant manages the day-to-day administrative affairs of the front office, scheduling all appointments, coordinating all administrative tasks, managing travel, and overseeing front office administrative operations. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability. This position is located at SPA’s Corporate Headquarters in Alexandria, VA. #IN123 #CJ
Responsibilities
Roles and Responsibilities include a broad variety of administrative tasks, working closely with the CEO to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall:
Complete a broad variety of administrative tasks for the CEO, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
Plan, coordinates and ensures the CEO's schedule is followed and respected while pro-actively prioritizing conflicting needs.
Communicate directly, and on behalf of the CEO, with executives and other high profile clients, partners, and stakeholders.
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, and following up appropriately.
Represent the CEO by welcoming visitors, reviewing correspondence, and arranging corporate functions.
Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks.
Coordinate scheduling, agendas, and actions for senior and executive management meetings.
Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees.
Expert written and verbal communications skills.
Professional appearance and demeanor.
Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast paced environment.
Accessible during off hours as required.
Proficient in Microsoft Office (Outlook, Word, Excel, Power Point), Adobe Acrobat.
Minimum of 5 – 10 years supporting C-level executives.
Must be able to obtain a Top Secret security clearance.
SPA is committed to the principles and practices of equal employment opportunity (EEO) and Affirmative Action. It is, and will continue to be, the policy of the company to afford equal employment opportunities to all qualified individuals. We recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, age, marital status, protected veteran status, disability or genetics or any other characteristic protected by federal, state or local law.
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