Consistently rated as the #1 Hotel in Bodega Bay and on the Sonoma Coast on Trip. Advisor.com, our friendly, down-to-earth and knowledgeable team will ensure our guests have a memorable stay. We are seeking a Front Desk Agent to join our outstanding team. Our Front Desk Agents greet and treat our guests with gracious and efficient service and are a key part of creating a flawless arrival experience. They handle guest registration and departure details and close out guest accounts upon completion... more details of the stay to meet the hotel's high standard of quality. It is through their warmth and courteous manner that we are able to demonstrate the Woodside Spirit in all of our Front Desk interactions. Greets guests immediately with a friendly and sincere welcome, registers, and assigns rooms to guests. Provides information to the Guest regarding the hotel/lodge and its services, such as outlets hours, local attractions, etc. Completes the registration process by inputting and retrieving information from the computer system, confirming pertinent information including room rate and number of guests. Codes the electronic keys, issues the room key folder to the guest and the mini bar key. Verifies and imprints credit cards for authorization using electronic acceptance method. Handles cash and makes change and balances the assigned cash bank. Accepts and records vouchers, travelers checks and other forms of payment. Promptly answers the Front Desk telephone within three rings using the correct daytime greeting and proper telephone etiquette. Answers inquiries pertaining to hotel services; registration of guests; and shopping, dining, entertainment, and travel directions. Inputs messages into the computer. Retrieves message and communicate the content to the guest. Retrieves mail, small packages and facsimiles for guests as requested. Assist guests at check out and ascertain satisfaction and assist in resolving the issue if a problem of dissatisfaction arises. Fields Guest complaints, conducting through research to develop the most effective solutions. Listens and extends assistance in order to resolve problems such as rate conflict or facilities issues. Makes restaurant, transportation, or entertainment reservation, and arranges for tours. Deposits guests' valuables in hotel safe or safe deposit box. Summons Bell staff assistance to escort guest to their room as appropriate. Retrieves registration cards from the files for each check out. All other duties as assigned by the supervisor. Regular attendance in conformance with the standards, which may be established by the Hotel from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action up to and including termination. Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the hotel. Upon employment, all associates are required to fully comply with the hotel rules and regulations for the safe and efficient operation of the hotel facilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflicts. Ability to access and accurately input information using a moderately complex computer system. Able to communicate in a positive and clear speaking voice. Excellent organizational skills. Ability to read, listen and communicate effectively in English both verbally and in writing. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. The ability to speak additional languages other than English is preferred. Meets legal age requirements for the position EDUCATION and/or EXPERIENCE High school diploma is preferred. Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge skills and abilities. Prior Hospitality experience is preferred CERTIFICATES, LICENSES AND REGISTRATIONS None required
