The County of Yolo and Health and Human Services Agency (HHSA) is recruiting to fill one (1 ) regular, full-time position in the class of Budget Analyst housed in the Administration branch. This position will support the Agency’s Fiscal teams by performing fiscal analyses, preparing projections of revenue and expenditures, tracking revenue such as Realignment and Inter-Governmental Transfers, developing and maintaining recurring reports, assisting with budget preparations and projections, and pr... more details
Description
The County of Yolo and Health and Human Services Agency (HHSA) is recruiting to fill one (1 ) regular, full-time position in the class of Budget Analyst housed in the Administration branch. This position will support the Agency’s Fiscal teams by performing fiscal analyses, preparing projections of revenue and expenditures, tracking revenue such as Realignment and Inter-Governmental Transfers, developing and maintaining recurring reports, assisting with budget preparations and projections, and preparing and leading staff training. Additionally, this position may assist with the update and maintenance of systems such as INFOR and Workforce Management (WFM).
HHSA’s Fiscal teams are responsible for a wide variety of fiscal duties in the administration of the Agency’s programs, including budget development and monitoring, cost reporting, assistance claims, contract review, invoice payment, benefit issuance, and many more. The Fiscal teams work collaboratively with program experts in HHSA’s 5 branches to ensure the Agency’s continued financial health and ability to provide services to the community. This recruitment will continue until the position has been filled. The first application screening for this position will occur on the week of July 29, 2024. Candidates who qualify will be placed on an eligible list to be considered for future vacancies.
The ideal candidate will have:
Proven experience developing complex budgets
Knowledge of data analysis and forecasting methods
Proficiency in Excel, data analytics tools, and/or enterprise resource planning software
Professional level accounting or fiscal analytical experience, preferably with a public agency
Ability to conduct independent research to identify solutions
Ability to be resourceful and creative.
Interested applicants should submit an online County of Yolo Employment Application and completed supplemental questionnaire by the closing date. Verification of education may be submitted at the time of filing or when requested by Human Resources. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
Definition Under direction, performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support; and performs other related duties as required.
Distinguishing Characteristics This is the full journey-level class in the professional Administrative Services Analyst series. At this level, incumbents use substantial independent judgment to make decisions on work issues, including those that are unusual or fall outside of established parameters. Incumbents often perform duties that are highly specialized to the work unit, emphasizing one or more of the following functional areas: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support. Consequently, specialized recruitments may be held to attract applicants by functional area. This class can be distinguished from the entry-level class of Associate Administrative Services Analyst because assignments at that level are less difficult and complex than those assigned to an Administrative Services Analyst, and are performed under greater supervision and have less authority to act. An Associate Administrative Services Analyst performs basic and routine analytical assignments that may be repetitive and do not require extensive, in-depth analysis. This class may also be distinguished from the higher-level of Senior Administrative Services Analyst because incumbents in that class perform advanced and highly complex assignments that typically include comprehensive responsibility for overseeing one or more complex administrative functions for an entire department, as well as supervision of staff.
Essential Functions
Assignments may include, but are not limited to, the duties listed below.
Typical duties related to general and administrative support functions:
Compiles and analyzes moderately complex data; makes comprehensive recommendations on the formulation of policy, procedures, staffing and organizational changes.
Conducts a variety of surveys; performs moderately complex research and statistical analyses on administrative, fiscal, personnel, and/or programmatic issues.
Performs moderately difficult and complex analytical and technical work in the formulation and administration of department and grant budgets.
Coordinates the design, implementation, and installation of new and revised computer programs, systems, software, procedures, methods of operation and forms.
Coordinates and oversees the administrative functions of the department; compiles materials; develops and prepares moderately complex reports, correspondence, manuals, publications, and other documents; obtains management review and approval as needed.
Coordinates departmental activities with other departments, divisions, units, and outside agencies; represents the department in committee meetings; responds to complaints and requests for information.
Analyzes complex administrative systems and practices, develops and recommends modifications and enhancements; coordinates implementation of changes.
Typical duties related to fiscal and contract management functions:
Performs moderately difficult and complex fiscal analyses and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities.
Develops and prepares budgets for management review and approval; assures proper expenditure coding, document preparation, and other financial-related activities; monitors budget expenditures.
Provides departmental fiscal and accounting oversight by monitoring and managing contracts, grants, and other funding and expenditure sources.
Employment Standards
Any combination of the required experience and education listed below that provides the required knowledge and abilities is acceptable. A typical way of getting the knowledge and abilities is outlined below:
Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, information technology or a closely related field; AND Experience: Either one (1) year as an Associate Administrative Services Analyst in Yolo County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support.
Substitution: Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.
Experience in the classifications of Staff Services Analyst I/II, Departmental Analyst, Program and Administrative Planner, and Employment Training Analyst in Yolo County may be substituted for the above required education on a year-for-year basis up to a maximum four (4) years.
Background Requirements Incumbents in this class may have access to Federal Tax Information and are subject to confidentiality and safeguarding requirements of Internal Revenue Code 6103(p)(4). As such, an individual selected for this position is subject to a thorough background investigation as stipulated in Section 5.1.1 of Internal Revenue Service Publication 1075, which includes the following:
Review of Federal Bureau of Investigation (FBI) fingerprint results;
Check of local law enforcement agencies where the subject has lived, worked and/or attended school within the last five (5) years and, if applicable, of the appropriate agency for any identified arrests; and
Verification of an employee's eligibility to work in the United States.
Background investigations are conducted upon hire and every ten (10) years of employment thereafter.
License Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation. Required for general and administrative support functions:
Knowledge of: Advanced principles and practices of public and business administration; governmental functions and organization. Ability to: Gather and analyze complex data; identify problems and central issues; reason logically and critically; perform, analyze and document research; read and understand laws and regulations; research legislative issues; read and interpret operating procedures and regulations; recommend and implement changes and improvements; speak and write effectively; establish and maintain effective working relationships; work independently and accept increasing responsibility; analyze policies, procedures and programs and make effective recommendations; utilize computer hardware, software and peripherals to accomplish work objectives.
Application & Selection Process
Application Process It is highly recommended that you print this job bulletin for future reference. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire, and verification of education for this position. Incomplete applications will be disqualified.
Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:
As an attachment to the online application
By e-mail to carrie.matthews@yolocounty.gov
All required documents must be received by the Human Resources Office by the closing date. Postmarks will not be accepted. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.
Selection Procedure The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.
Screen for Minimum Qualifications
Screen for Best Qualified
Department Selection Interviews
Reference Checks
Conditional Job Offer, pending:
Pre-Employment Exams
Drug & Alcohol Screen
Department of Justice LiveScan
Confirmed Job Offer
Estimated Start Date: To be Determined
Verification of Education Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.
For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.
Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.
All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site (http://www.iau-aiu.net/content/institutions). Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:
A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.
An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.
Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.
EDUCATIONAL RECORDS EVALUATION SERVICE 601 University Ave., Suite 127 Sacramento, CA 95825 (916) 921-0790 www.eres.com
FOREIGN EDUCATION DOCUMENT SERVICE P.O. Box 151739 San Diego, CA 92175 (619) 265-5810 www.documentservice.org
CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC. P.O. Box 18358 Anaheim, CA 92817 (714) 237-9272 www.iescaree.com
GLOBAL SERVICES ASSOCIATES, INC. 409 North Pacific Coast Highway, # 393 Redondo Beach, CA 90277 (310) 828-5709 www.globaleval.org
INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE P.O. Box 3665 Culver City, CA 90231-3665 (310) 258-9451 www.ierf.org Screening for Best Qualified The supplemental questions are designed to elicit specific information regarding a candidate’s experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated to determine those applicants that are best qualified.
Contact Information For questions about the position or about employment with the County, please contact Human Resources by e-mail at carrie.matthews@yolocounty.gov or by phone at (530) 661-2619. Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.