RESPONSIBILITES The MSAP Project Secretary will provide support for the Magnet Program Director's office, including facilitating written communication and handle telephone inquiries for the project staff. The Project Secretary will also maintain project records, materials for student recruitment, and maintenance of inventory of equipment purchased through project funds. PERFORMANCE RESPONSIBILITIES Monitor magnet budgets and submit budget revisions to the proper departments Monitor and insure ac... more details
MSAP Project Secretary
JobID: 12425
Position Type: "
CLERICAL/PROFESSIONAL SERVICES/Secretary
Date Posted: 6/20/2024
Location: Central Office
Date Available: 07/09/2024
Closing Date: 07/09/2024
Additional Information: Show/Hide GENERAL RESPONSIBILITES The MSAP Project Secretary will provide support for the Magnet Program Director’s office, including facilitating written communication and handle telephone inquiries for the project staff. The Project Secretary will also maintain project records, materials for student recruitment, and maintenance of inventory of equipment purchased through project funds.
PERFORMANCE RESPONSIBILITIES
Monitor magnet budgets and submit budget revisions to the proper departments
Monitor and insure accuracy of purchase orders and invoices
Track equipment and supplies purchased with grant funds
Assist the Magnet Director and the Assistant Magnet Director with staff development preparation
Takes and transcribes messages for the Director of Magnet Program
Performs minor administrative matters requiring exercise of independent judgment
Facilitate written communications
Answer questions from parents related to the MSAP application process
Handle telephone inquiries for the grant staff
Maintain project records, including student applications, inquiries and other program related activities
Assist with preparing materials for student recruitment
Prepare and maintain materials for program promotion
Maintain an inventory of equipment purchased through project funds
Prepare purchase requisitions
Process payroll and stipend vouchers
Maintain committee meeting minutes
Assist with preparing periodic program reports
Assist with collecting data from schools
Attend all magnet conferences, hearings, and other meetings as instructed
Performs other duties as assigned
Qualifications: EDUCATION and/or EXPERIENCE High school education plus two years of responsible clerical or stenographic experience. College graduation with a Secretarial Science major may be substituted for typing experience. College training in Secretarial Science may be substituted on a year for year basis.
LANGUAGE SKILLS Ability to read, analyze, and interpret common magnet report and legal documents. Must possess interpersonal skills with the ability to respond to common inquiries or complaints from magnet administrators, lead teachers and the public. Must also be able to write and transcribe messages.
REASONING ABILITY Ability to interpret simple charts and graphs. Must respond positively to supervision and accept suggestions for improvement. Must have the ability to work under the pressure of deadlines, interruptions, and the ability to deal with other employees in such a way as to maintain goodwill and confidentiality. Must demonstrate sensitivity/understanding in interpersonal relations with persons of diverse cultures/backgrounds.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 20 pound. Mobility skills are necessary to access a variety of work locations.
MENTAL INVOLVEMENT The MSAP Project Secretary must possess sufficient interpersonal skills to function compatibly with others. The MSAP Project Secretary must respond positively to supervision and to accept suggestions for improvement.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Professional Conduct Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, and engagement in acts that are contrary to EBRPSS policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.
Length of Employment: 12 Months Funding Source: MSAP Grant
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