Develop and maintain relationships with NBCUniversal air, hotel, car rental and limousine vendors. Process third party billing payments to hotel, car rental and all other travel vendors. Provide air, hotel, rental car and limousine travel invoices to production accountants. Ensure payment is submitted in timely manner to NBCUniversal travel vendors. Must be able to closely collaborate with Production travel agents and travel coordinators on the production side. Person is required to be available... more details
Job Description
Job Description:
Travel Coordinator who will be providing travel vendor payments for hotel accommodations, and making sure vendor payments are submitted in timely manner and follow our policies and budget. Your proactive approach to handling travel hiccups will keep our business moving smoothly.
Essential Responsibilities:
Develop and maintain relationships with NBCUniversal air, hotel, car rental and limousine vendors
Process third party billing payments to hotel, car rental and all other travel vendors
Provide air, hotel, rental car and limousine travel invoices to production accountants
Ensure payment is submitted in timely manner to NBCUniversal travel vendors
Must be able to closely collaborate with Production travel agents and travel coordinators on the production side
Person is required to be available beyond typical workweek including evenings and weekends to support emergency travel requests
Basic knowledge of Sabre GDS system
Knowledge of Sertify, Celo and other third-party payment systems
Must have knowledge of Microsoft Outlook, Excel, and Word
Must be organized and exhibit demonstrable good judgment
Must be detail oriented
Must have ability to multi-task and prioritize in very busy situations
Excellent people skills, organizational ability and a great deal of professionalism is a must
Qualifications
Basic Qualifications:
Relevant experience in the travel industry is highly valued, along with a detailed understanding of travel regulations and policies
Basic knowledge GDS software and hotel payment tools are essential, as well as strong organizational, problem-solving, and communication skills
Excellent multitasking abilities and the capacity to negotiate effectively
Managing travel-related emergencies and ensuring compliance with company policies and budget constraints
Travel or hospitality trade school or associate degree in fields such as Business Administration, Hospitality, or Tourism
Relevant experience in travel coordination or a related role
Proficiency in travel software and reservation systems, effective communication skills, and the ability to multitask and solve problems are essential
Desired Characteristics:
Specialized knowledge of production travel, exceptional problem-solving skills
Embracing authenticity, honing communication skills, and demonstrating a commitment to customer satisfaction
Additionally, knowledge of the travel industry's rules and regulations, as well as experience with expense processing tools like Concur, can be advantageous
Additional Requirements:
Must be willing to work in Universal City, California
Must have work authorization to work in the United States
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000-$68,000.
Additional Information
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].
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