Job Abstract

General Summary:

Performs processing and monitoring of accounts payable, including supplier/vendor invoices and associate expenses. Performs duties under direct supervision of Accounts Payable Manager

Reports To: Manager, Accounts Payable

Essential Duties and Responsibilities:

• Receives and reviews incoming invoices from vendors, ensuring they are accurate and match the company’s purchase orders or contracts.
• Enters invoice details in the company’s accounting system, allocating expenses to appropriate accounts and cost centers.
• Facilitates payment of invoices due by sending reminders to the business.
• Reviews and processes employee expense reports, verifying receipts and compliance with company expense policies.
• Assist AP Supervisor with company credit card administrator duties such as increasing or decreasing credit limits, assisting business partners to obtain a company credit card, and setting up fraud alerts.
• Maintains and reviews documentation and vendor files in accordance with company policy and tax requirements.
• Reviews and audits vendor setups and changes in the company’s accounting system for accuracy and to ensure compliance with SOX controls.
• Establishes and maintains positive relationships with vendors and handles any inquiries or discrepancies related to invoices or payments.
• Runs and analyzes reports on a monthly, quarterly, and annual basis such as accruals, top vendor spend, flux analysis, invoice aging, and merchandise PO and receipt validation.
• Assists and trains Accounts Payable Coordinators on processes and answers questions related to the accounting system.
• Assists and trains business partners on how to fill out PO requisitions, approve purchase orders, and receipt in goods and services.
• Ensures compliance with relevant accounting principles, regulations, and company policies.
• Assists with month-end and year-end closing activities, including preparing reports and journal entries.
• 1099 maintenance and preparation.
• Looks for opportunities to streamline and improve the accounts payable process to increase efficiency and accuracy.

Required Skills:

• Strong computer and communications skills
• Highly detailed and organized
• Ability to meet communicated schedules and deadlines
• Ability to maintain good working relationships with all departments, as well as outside vendors
• Working knowledge of Microsoft Office, especially Excel and Word

Competencies:

SETTING GOALS – Creates and follows effective plans. Anticipates risks, creates contingency plans. Aligns plans with goals. Allocates adequate resources. Accepts and supports change. Willing to take risks and suggests new ideas, approaches. Takes initiative. Seeks out learning activities.

WORKING WITH OTHERS – Clearly articulates own, other’s goals. Promotes a team atmosphere by demonstrating humility and respect. Builds effective relationships, relates well to others. Delivers and responds to feedback in a constructive manner. Considers multiple perspectives. Handles conflict, pressure, uncertainty and adapts independently. Meets commitments. Dedicated to working with business partners on their expectations.

GETTING RESULTS – Personally accountable for work performance targets and achieving results. Prioritizes well. Anticipates and handles obstacles effectively. Makes good, timely decisions. Can simplify and process complex problems. Understands underlying issues and addresses root causes. Meets deadlines, works until finished.

Qualifications:

Experience:

• 4+ years’ experience in Accounts Payable

Preferred Qualifications:

• Knowledge of ABS/AS400 and Oracle a plus

Education:

• Two-year degree or equivalent work experience.

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