Resolve all Open Folios at the end of each month. Report any folios to the Front Office Manager that cannot be resolved before the month end. Assist with Rooms Controlling. Maintain inventory of PPE, office supplies and collateral. Assist with training and on-boarding new associates for Guest Service Agents. Assist Front Desk Manager with performance correcting opportunities with GSA's. Resolve all guest complaints that are presented to you. Report any unresolved guest opportunities to the Front... more details
Front Desk Supervisor (Full Time)
Job LocationsUS-CA-Rancho Palos Verdes
ID2024-6436
Category
Guest Services
Position Type
Regular Full-Time
Min
USD $27.30/Hr.
Overview
This position will provide exceptional service to both internal and external guests at all times. They will be responsible to assist in providing leadership, guidance and support to the front desk team in the areas of guest service, training, scheduling and performance management for the overall successful day-to-day operations. They often provide the first point of contact for guests and is responsible for creating an excellent, memorable first impression. The Front Desk Supervisor is fully committed to ensuring that all procedures are performed to the department and property standards and serve as an ambassador for the property. Responsible for the management of all aspects of the Front Desk functions, in accordance with hotel standards. Directs, implements and maintains a service and management philosophy which serves as a guide to respective staff.
Responsibilities
Resolve all Open Folios at the end of each month. Report any folios to the Front Office Manager that cannot be resolved before the month end.
Assist with Rooms Controlling.
Maintain inventory of PPE, office supplies and collateral.
Assist with training and on-boarding new associates for Guest Service Agents.
Assist Front Desk Manager with performance correcting opportunities with GSA’s.
Resolve all guest complaints that are presented to you. Report any unresolved guest opportunities to the Front Desk Manager.
Assist with VIP room protocols.
Obtain assigned bank and ensure accuracy of contracted monies. Keep bank secure at all times.
Assist with daily line-ups with the team for multiple shifts in the day.
Assist with updating and creating SOPs for the Front Office department.
Ensure all proper grooming standards are being upheld by all Front Office associates.
Follow AAA and Forbes standards to assist guests with exceptional verbal and written communication skills.
Maintain high standards of personal appearance and grooming, which include wearing the proper attire/uniform and name badge when working.
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
Be part of a cohesive team with a singular focus on creating the best possible guest experience by maintaining positive guest relations at all times.
Process all guest check-ins and checkouts.
Respond to all incoming telephone calls within three rings, using proper salutation and closing with a positive and articulate voice. Route caller to requested guest or department.
Take all in-house calls and enter into HotSOS for dispatch to appropriate department; follow-up on all calls to ensure guest satisfaction.
Communicate services and amenities of the hotel to guests; assist with Concierge services such as: restaurant reservations and recommendations, driving directions, transportation needs and other requests as needed using ALICE and Open Table systems.
Communicate VIP arrivals to designated personnel for escort and delivery of amenities.
Document all guest requests, opportunities or challenges in Opera; resolving those opportunities that you feel comfortable doing so, to ensure guest satisfaction.
Take, record and relay messages accurately, completely and legibly.
Anticipate guests’ needs, responding promptly and acknowledge all guests, however busy and whatever time of day.
Maintain complete knowledge at all times of:
all hotel features/services, hours of operation
all room types, numbers, layout, decor, appointments and location
all room rates, special packages and promotions
daily house count and expected arrivals/departures
room availability status for any given day
scheduled daily group activities, if any
Meet with Manager on Duty to review daily assignments and priorities.
Coordinate and follow up with Housekeeping and Porter teams to ensure all due outs are clear by Resort’s check out time and/or guaranteed check out time.
Have a thorough understanding of hotel occupancy trends.
Appropriately protect confidential guest information and guest key access.
Generate, print and distribute daily and weekly reports.
Settle guest accounts; assist guests with billing inquires and make adjustments if necessary.
Create Terranea gift cards and process payment for both hotel guests and non-hotel guests.
Process adjustment vouchers, paid-outs, correction vouchers, miscellaneous charges.
Monitor and maintain cleanliness, sanitation and organization of assigned work areas with proper PPE; notifying the Front Office Manager if additional PPE is needed.
Additional Duties & Responsibilities:
Be familiar with the Front Office, Porter, Housekeeping and Reservations department’s policies, procedures and overall operations.
Work as an Experience Concierge when necessary.
Qualifications
Developed computer proficiencies with Opera preferred.
Ability to communicate, both verbally and written, effectively with guests, vendors and co-workers.
Strong organization, motivation, and interpersonal skills.
Critical thinking, problem solving, judgement and decision-making abilities.
Strong verbal and written communication skills. Fluent in multiple languages is highly preferred.
Detailed oriented and strong organizational and multi-tasking skills.
Ability to effectively cope with change, handle risk and uncertainty comfortably, ability to shift gears at a moment’s notice while being composed under pressure. Does not show frustration when dealing with upset guests or associates.
Relates to all types of people – up, down, and sideways, inside and out the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high-tension situations comfortably.
Genuinely cares about people, demonstrates real empathy and the joys and pains of others.
Flexibility to meet the demands of a 24-hour operation. Due to the nature of the hospitality industry, associates may be required to work varying schedules, including holidays and weekends to accommodate the business and demands of the property.
Experience, Education, & Licensure:
High school diploma or equivalent
Completion of College Level courses with concentration in Business or Hospitality is strongly desirable.
Two (2) or more years’ experience in the Hospitality Industry; preferably in Front Office/Rooms Division.
Certification in CPR highly preferred
Previous guest relations training
Compensation:
Base Pay Start Rate: $27.30/Hr
We offer a competitive benefit package for full-time, regular team members that includes: group medical, dental, vision, life, and disability benefits, as well as participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement and an employee assistance program. We also offer paid time off/sick time and are proud to offer participation in a 401(k) plan with a company match!
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.