The Santa Clara County Office of Education is now accepting applications for Administrative Assistant IV. Under the supervision of an assigned Director III, performs a variety of complex secretarial and administrative assistant duties to relieve the Director III of administrative and clerical detail; plans, coordinates and organizes day-to-day office operations and activities; coordinates flow of communications and information for the Director III; prepares and maintains a variety of manual and ... more details
The Position
The Santa Clara County Office of Education is now accepting applications for Administrative Assistant IV.
Under the supervision of an assigned Director III, performs a variety of complex secretarial and administrative assistant duties to relieve the Director III of administrative and clerical detail; plans, coordinates and organizes day-to-day office operations and activities; coordinates flow of communications and information for the Director III; prepares and maintains a variety of manual and automated records and reports related to assigned activities.
This position is full-time, in-person and has a work year of 12 months, 5 days, 8 hours/day.
Example of Duties and Responsibilities
To learn more about this position, click here to view the job description.
Education and Experience
Any combination equivalent to:
Education: Graduation from high school supplemented by an Associate's degree, or equivalent college-level course work in a related area of study, AND
Experience: Three years of increasingly responsible secretarial or administrative assistant experience involving frequent public contact, supplemented by successful completion of an administrative assistant, office management, or secretarial training program.
Supplemental Information
APPLICATION PROCEDURES The following application materials are required:
Completed Governmentjobs.com Online Application
Cover Letter
Resume
Answer to supplemental question (embedded in the online application)*
*NOTE: Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible.
The application and materials must be received by application deadline. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the filing date.
EXAMINATION PROCEDURES
Assessments and interviews will take place virtually via Zoom Meetings.
Following the final filing date, the qualifications of all candidates will be evaluated.
The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for July 22, 2024.
Those who pass the written exam will be invited to participate in an in-basket exam, tentatively scheduled for July 25, 2024.
Those who pass the in-basket exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for August 1, 2024.
Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list.
Selected candidates from the list will be invited to a second interview with the hiring authorities, date TBD.
Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their Governmentjobs.com applications, or as updated by candidates in their Governmentjobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily.
NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive to on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary.
HEALTH, WELFARE, AND OTHER BENEFITS: The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including:
Medical, dental, and vision insurance
Fertility healthcare and family forming benefits
Flexible Spending Account (FSA)
Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources
Life insurance and long-term disability coverage
California Public Employees Retirement System (CalPERS)
403b or 457 Retirement Accounts
Paid Vacation
Paid Sick Leave
16 Paid Holidays (including 2 floating holidays)
Tuition Reimbursement
Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs.+/ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information, please visit our benefits page: Employee Benefits
COVID-19 VACCINE REQUIREMENT: To provide and maintain a workplace that is free of recognized hazards, the Santa Clara County Office of Education has adopted a policy which requires all employees be fully vaccinated against COVID-19. Any offer of employment is conditional upon the presentation of proof of full vaccination against COVID-19.
ACCOMMODATION REQUESTS: Candidates who require reasonable accommodations for any test part must contact Classified Personnel Services (CPS) at least three (3) days in advance of the test date at 408-453-6845. Hearing-impaired individuals should contact the California Relay Service at 1-800-735-2929, then 408-453-6845. A failure to contact CPS within the specified timeline may result in an inability to accommodate.
EQUAL OPPORTUNITY EMPLOYER: The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.
Please direct concerns related to Equal Opportunity Employment to Khushwinder Gill, Assistant Superintendent, Personnel Services 1290 Ridder Park Drive San Jose, CA 95131-2304 kgill@sccoe.org (408) 453-6598
RECRUITMENT CONTACT: For questions about the position or recruitment process, please contact: Alice Serraon 408-453-6845 aserraon@sccoe.org
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