Job Abstract

Special Instructions to Applicants:

All interested applicants please attach a cover letter and resume in PDF format.

Position Summary:

Reporting to the Associate Vice President, Alumni Relations, the Alumni Relations Specialist is responsible for providing project management and administrative support for the Alumni Relations team in the Development and Alumni Relations Division at Rice University. Typical duties include, but are not limited to: managing the day-to-day functions of the Alumni Relations team; communicating with alumni, students, parents, and friends of the university; producing reports and managing data within OwlConnect, Rice University’s advancement system; and managing multiple individual travel and program budgets. The position also interacts with many key stakeholders across Rice University.

Ideal Candidate Statement

The ideal candidate must be extremely organized, detail oriented and able to manage multiple concurrent projects in a fast-paced environment, and should also have demonstrated strong verbal and written communication skills and attention to detail.

Workplace Requirements:

On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person at [insert location and schedule]. Per Rice policy 440, work arrangements may be subject to change.

Minimum Requirements:

• Bachelor’s Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• 1+ years of related professional experience in an administrative or project manager position
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills:

• Ability to prioritize work and multi-task
• Excellent organizational skills
• Ability to take initiative and ownership of projects
• Written and verbal communication skills
• Ability to exercise sound judgment in making decisions
• Relevant subject matter knowledge

Preferences:

• 2+ years of administrative or project management experience working in non-profit/higher education settings
• Experience using Blackbaud CRM or similar alumni/donor database system
• Experience in a PC/Windows environment using Microsoft Office
• Strong organizational, problem solving, time management and project management skills
• Ability to manage many concurrent tasks with varying priorities with minimal oversight
• Ability to work well in a team environment
• Displays good judgment in dynamic situations
• Strong attention to detail
• Knowledge of alumni engagement and fundraising database concepts and related programs

Essential Functions:

• Implements, administers and evaluates day-to-day business and administrative activities of the Alumni Relations team
• Provides input on the budget, budget planning and other financial matters
• Assists in managing unit budgets and monitors expenditures
• Organizes, manages and completes special projects
• Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program or function
• Analyzes and interprets policies; develops, revises and implements procedures
• Plans and implements outreach activities that may include communications, events, and training
• Performs all other duties as assigned

Additional Functions

• Communicates with alumni, students, parents and friends of the university via email, phone, or in person
• Works closely with other teams and departments within Development and Alumni Relations and the University to advance projects
• Manages data input, maintains files, and works within the OwlConnect system to manage volunteer and donor information, including running reports
• Works with outside vendors as needed
• Has frequent contact with division staff and other university offices

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.